Accountant

Accountant

Company: Magnum Opus Consultants

Location: 318 The Hillside Building, Lynnwood, Pretoria, 0081

Working Hours: 08:00 – 17:00 SAST

2 days of the week you will be required to check in with the team in Los Angeles and Sydney in their respective time zones for a meeting.

Position: Onsite

Employment Type: Full-Time

About the Role

Magnum Opus Consultants is looking for an experienced Staff Accountant to support an American client operating within the international logistics industry.

This role will take ownership of the client’s day-to-day accounts processing function, with a strong focus on Accounts Payable, supplier management, invoice processing, job costing and payment preparation .

The successful candidate will work closely with the client’s operational team in the United States and finance team in Australia. You will be responsible for keeping the Accounts Payable function current, accurate and organised, while becoming the primary point of contact for day-to-day supplier and accounts-related matters.

A key part of the role will be learning the client’s BOXTOP freight management system and understanding how job costing and accounting information flows between BOXTOP and Intuit QuickBooks .

Key Responsibilities

• Take ownership of the day-to-day Accounts Payable function for the American client.
• Receive, review and process supplier invoices.
• Check invoices against the relevant jobs, costs and supporting documentation.
• Accurately code supplier invoices to the appropriate jobs, accounts and cost centres.
• Enter and maintain accounting information within BOXTOP and QuickBooks.
• Identify invoice discrepancies and work with suppliers and the operational team to resolve them.
• Prepare supplier payments and payment runs for review and approval.
• Ensure approved payments are processed accurately and on time.
• Manage supplier statements, outstanding invoices and account queries.
• Reconcile supplier accounts and investigate any differences.
• Maintain professional working relationships with suppliers.
• Manage the administration and processing associated with international supplier payments.
• Monitor outstanding Accounts Payable items and ensure invoices and payments do not fall behind.
• Liaise with the client’s operational team regarding job costing, invoice queries and payment approvals.
• Work closely with the Australian finance team responsible for group-level accounting and financial reporting.
• Maintain accurate supporting documentation and accounting records.
• Assist with reconciliations and month-end processes where required.
• Become the primary day-to-day accounts contact for the American client.
• Support improvements to accounts processes and controls as the role develops.

Systems

The successful candidate will be expected to become highly proficient in:

• BOXTOP Freight Management System
• Intuit QuickBooks
• Microsoft Excel
• Microsoft 365

Previous BOXTOP experience would be beneficial but is not required . The ability to learn the system quickly and understand how operational job costing connects to the accounting function is more important.

Qualifications and Experience

• Relevant qualification in Accounting, Finance or a related field.
• Minimum of 3 years' experience in Accounting, Accounts Payable or a similar finance role.
• Strong practical Accounts Payable experience.
• Experience processing and coding supplier invoices.
• Experience with supplier reconciliations and payment preparation.
• Experience working with accounting software such as QuickBooks, Xero, Sage or similar.
• Strong Excel skills.
• Experience within freight, logistics, transportation or a job-costing environment would be advantageous.
• Experience dealing with international suppliers or foreign currency payments would be beneficial.
• Experience working with international teams or clients would be advantageous.

This is slightly more AP-focused than the existing Staff Accountant specification, which currently asks for at least three years of staff accounting, financial analysis or AP experience and an accounting qualification or equivalent.

Skills and Attributes

The ideal candidate will:

• Be highly organised and comfortable managing a high volume of transactions.
• Have strong attention to detail and accuracy.
• Be able to take full ownership of their responsibilities.
• Be confident communicating with suppliers and operational teams.
• Be comfortable investigating discrepancies and following issues through to resolution.
• Have strong analytical and problem-solving skills.
• Be able to prioritise tasks and meet payment and reporting deadlines.
• Work well independently while collaborating with international teams.
• Be comfortable learning new accounting and operational systems.
• Understand the importance of keeping Accounts Payable completely current.
• Be proactive and willing to improve processes rather than simply process transactions.

What Success Looks Like

The objective of this position is to take ownership of the accounts processing workload for the American client .

Operational management will remain involved where approvals or operational input are required, but responsibility for invoice processing, coding, supplier communication, reconciliations, payment preparation and the ongoing management of Accounts Payable will sit with the Staff Accountant.

The successful candidate should become someone the client can rely on to know what has been invoiced, what is outstanding, what needs to be paid, what requires attention and where each supplier account stands at any given time.

Salary: Market related and discussed during the interview process.