Accounts Administrator / Accountant

ABOUT US

At Africology, we create conscious skincare and wellness experiences shaped by nature's intelligence and more than 20 years of craft. Our work is thoughtful, ethical and grounded in a strong sense of purpose. Every brand touchpoint, from packaging and retail environments to digital content and campaigns, should express the same care, clarity and integrity.

POSITION PURPOSE

We are looking for a hands-on and detail-oriented Accounts Administrator to join our team on a 6-month fixed-term contract.

The role will provide practical day-to-day accounting and administrative support, with a strong focus on transaction processing, reconciliations, filing, reporting, maintaining accurate financial records, and assisting with the integration of transactions between the POS system and Xero.

This is a hands-on operational accounting position and will suit someone who is comfortable working independently, managing routine accounting administration, identifying discrepancies, and ensuring that financial information is accurately captured and maintained.

DUTIES & RESPONSIBILITIES

KEY PERFORMANCE INDICATORS: but not limited to

Accounting & Financial Administration

• Process and maintain accurate accounting records and supporting documentation.
• Match and reconcile bank transactions in Xero.
• Investigate and resolve unreconciled or incorrectly allocated transactions.
• Assist with the processing and review of journals from the POS system into Xero.
• Assist with month-end accounting requirements and reconciliations.
• Assist with accounts payable and accounts receivable administration where required.
• Process and maintain financial documentation and supporting schedules.
• Assist with maintaining accurate customer, supplier and account records.
• Identify discrepancies and bring them to the attention of the relevant manager.

POS & Xero

• Assist with ensuring that transactions processed through the POS system are accurately reflected in Xero.
• Assist with the preparation and processing of journals relating to POS transactions.
• Review POS-to-Xero information and investigate variances where required.
• Ensure transactions are correctly allocated to the relevant accounts.
• Assist with reconciliations between POS reports, bank transactions and Xero.

Reporting

• Prepare routine financial and operational reports as required.
• Extract information from Xero, POS and other systems for reporting purposes.
• Assist with preparing schedules, reconciliations and supporting information for management.
• Ensure reports are accurate, complete and submitted within required deadlines.
• Assist with identifying unusual transactions, variances or discrepancies.

Filing & Administration

• Maintain organised and up-to-date accounting and financial filing systems.
• File invoices, receipts, payment confirmations, reconciliations and other supporting documentation.
• Ensure financial records can be easily retrieved when required.
• Assist with general finance and administrative duties.
• Maintain confidentiality of all financial and company information.

General / Ad Hoc Duties

• Provide general accounting and administrative support to the Finance and Operations teams.
• Assist with audits, stock-related financial information and other accounting requirements when required.
• Assist with data capturing, checking and verification.
• Complete ad hoc accounting and administrative tasks as requested by management.
• Support the team with process improvements and ensuring accounting procedures are followed consistently.

QUALIFICATION AND EXPERIENCE

QUALIFICATIONS:

• Relevant accounting, bookkeeping or finance qualification/certificate would be advantageous.
• Practical experience will be considered alongside formal qualifications.

EXPERIENCE:

• 3–5 years' relevant accounting or finance administration experience.
• Practical experience working with Xero is required.
• Experience with bank reconciliations and transaction matching.
• Experience with journals and accounting entries.
• Experience working with a POS system and/or integrating POS transactions into an accounting system would be advantageous.
• Strong administrative and filing skills.
• Good working knowledge of Microsoft Excel.
• Strong attention to detail and accuracy.
• Good numerical and analytical ability.
• Ability to work independently and take ownership of assigned tasks.
• Ability to meet deadlines and manage multiple priorities.
• Good communication and interpersonal skills.
• High level of integrity and confidentiality.

CAPABILITIES, KEY SKILLS AND ATTRIBUTES

ESSENTIAL CAPABILITIES

• Hands-on and practical
• Highly organised and methodical
• Accurate and detail-oriented
• Numerically strong
• Reliable and accountable
• Able to identify and resolve discrepancies
• Comfortable working with financial systems and spreadsheets
• Able to work independently with minimal supervision
• Able to manage repetitive and deadline-driven tasks
• Flexible and willing to assist with ad hoc requirements
• Professional and trustworthy

SUCCESS IN THIS ROLE

Success in this position will be measured by the candidate's ability to:

• Maintain accurate and up-to-date financial records.
• Ensure bank transactions are regularly and correctly reconciled in Xero.
• Assist with accurate POS-to-Xero journal processing.
• Identify and resolve discrepancies promptly.
• Keep financial documentation and filing up to date.
• Produce accurate reports and supporting schedules when required.
• Meet deadlines and complete assigned tasks efficiently.
• Provide reliable day-to-day accounting support to the business.

REMUNERATION / BENEFITS

SALARY: R15 000 to R20 000 per month, dependent on relevant experience.

WHY JOIN US

• Work on an established African skincare and wellness brand with meaningful physical and digital touchpoints.
• Contribute to packaging, campaigns, retail experiences, e-commerce and content rather than a narrow stream of repetitive production work.
• Help shape practical, responsible and modern creative workflows as AI and design technology evolve.
• Grow through visible project ownership, collaboration and exposure to the full journey from concept to market.
• Join a team that values thoughtfulness, personal responsibility, craft and respect for nature's intelligence.

If you are ready to embrace a challenging and rewarding role within the natural skincare and wellness industry and possess the required skills and experience, we encourage you to apply. Africology is an equal opportunity employer, welcoming applications from individuals with diverse backgrounds and experiences. We are excited to welcome a passionate team member who shares our commitment to crafting authentic beauty products rooted in nature and holistic wellness.

Duties and responsibilities are not limited to the above job specifications, and additional requirements and instructions must be adhered to and complied with as needed and within legal limits. Duties, responsibilities, requirements, and/or instructions may change at any time in accordance with business or operational needs.

Pay: R15 000,00 - R20 000,00 per month

Work Location: In person