Accounts Payable Administrator

Job Description

We are seeking an Accounts Payable Administrator to join our finance team in Randburg, South Africa. This is a permanent position offering the opportunity to play a crucial role in managing our accounts payable function. The successful candidate will be organised, efficient, and professional, ensuring the smooth processing of invoices and payments whilst maintaining accurate financial records. You will provide essential support to our finance department and work collaboratively with internal stakeholders and external vendors.

• Process and verify invoices for accuracy, completeness, and compliance with company policies and procedures • Perform three-way matching of purchase orders, receipts, and invoices to ensure data integrity • Prepare and process vendor payments in a timely manner using accounting software and banking systems • Maintain and update vendor master files, including contact information and payment terms
• Reconcile accounts payable ledgers and investigate discrepancies or outstanding items • Respond to vendor enquiries regarding payment status, invoice details, and account information • Prepare accounts payable reports and statements for management review and analysis • Assist with month-end and year-end closing procedures, including accruals and reconciliations
• File and organise invoices and supporting documentation in accordance with company retention policies • Monitor and track payment schedules to optimise cash flow and take advantage of early payment discounts • Liaise with internal departments to resolve billing issues and ensure accurate coding of expenses • Maintain confidentiality and comply with all relevant financial regulations and company policies

Qualifications

**Required Skills and Experience:** • Proven experience in an accounts payable or similar finance administrative role • Proficiency in accounting software and ERP systems (such as SAP or Oracle) • Strong numerical and analytical abilities with meticulous attention to detail • Excellent organisational and time management skills • Solid understanding of accounting principles and practices

• Experience with invoice processing, vendor management, and payment reconciliation • Proficiency in Microsoft Excel for data analysis and reporting • Strong written and verbal communication skills with excellent people skills • Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of South African tax and compliance requirements **Desirable Skills and Experience:** • Experience with bank reconciliation and cash management processes • Familiarity with procurement-to-pay cycles • Experience in a corporate finance environment • Knowledge of audit procedures and internal controls • Exposure to multiple accounting systems or software platforms