Accounts Payable Administrator (PD)

About the Role

We are seeking a detail-oriented and organised Accounts Payable Administrator to join our growing finance team in Umhlanga, Durban. The successful candidate will support UK-based operations by ensuring supplier invoices are processed accurately and payments are made on time.

Key Responsibilities

Invoice Processing

· Receive, review, and verify supplier invoices for accuracy.

· Match invoices with purchase orders and supporting documentation.

· Code and accurately enter invoice data into the accounting system.

· Ensure invoices have the correct approvals before processing.

Payment Processing

· Prepare and process payment runs including BACS and Faster Payments.

· Ensure timely and accurate payments to suppliers.

· Process Direct Debit payments and reconcile them against supplier invoices.

Account Reconciliation

· Reconcile supplier statements to ensure balances are accurate.

· Investigate and resolve discrepancies, queries, or missing invoices.

Supplier Management

· Maintain accurate and up-to-date supplier records.

· Communicate with suppliers regarding payment queries and invoice issues.

· Set up new supplier accounts and validate supplier details.

General Finance Administration

· Audit staff and company card expenses ensuring compliance with company policy.

· Assist with month-end finance processes where required.

· Maintain accurate financial records and documentation.

Compliance and Process Improvement

· Ensure all activities follow company financial policies and procedures.

· Support the finance team with process improvements and system enhancements.

Additional Support

· Assist with ad-hoc finance tasks and departmental projects when required.

Skills and Experience

· Essential

· Strong attention to detail and accuracy.

· Excellent organisational and time management skills.

· Good working knowledge of Microsoft Excel.

· Experience using accounting or finance systems.

· Strong communication and interpersonal skills.

· Ability to work independently and within a team.

· Understanding of accounts payable processes and accounting principles.

· Experience with purchase order and invoice processing.

· Desirable

· Experience with bank reconciliations.

· Knowledge of general ledger coding.

· Previous experience working in a finance or accounting environment.

Pay: R18 000,00 - R20 000,00 per month

Ability to commute/relocate:

• Umhlanga, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• We are offering a maximum of R20 000 for this role, is this something you are comfortable with?
• This role requires you to work UK-aligned hours from our Umhlanga office.

During UK summer, the working hours are 09:30 to 18:00 South African time.
During UK winter, the working hours are 10:30 to 19:00 South African time.
Are you able and willing to work these hours on a full-time basis?

• What is the largest number of invoices you have personally processed in one month? Please include the approximate volume and the type of invoices processed.

Experience:

• Accounts Payable: 3 years (Required)

Work Location: In person