Accounts Payable Controller

Main Purpose

Responsible for Cost Control Services including but not limited to those of cost estimating, budget control, cost forecasting, cost reporting and cost risk analysis.

ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS)

Standard Method for Tracking All Expenditures

• Develop a standard method to be used to track all expenditures related to a project
• Verify that overcharging does not occur – consider for e.g. distance on route and fixed rate

Predetermined Budget

• Keep a log of all purchases made and enforces the predetermined budget
• Send proposed budget amount to the Management Accountant

Financial Reports

• Compile financial reports that track current spending in relation to the overall budget and present to management and finance department
• Capture all invoices for payment runs (month end and the 15th)

Invoices

• Receive invoice and support documents from contractor – verify correctness of prices and distance (milestone or norm e.g. 70% or 80% part of)
• Obtain authorisation for invoices before processing Finance
• Load invoices onto Accpac for payment Authorisation

Purchasing Workflow

• Capture all requistions for Variance Orders with 48 hours of receipt
• Follow up on approval of requisitions
• Send and process variance purchase orders

Recon and remittances

• Present invoices for payment
• Reconcile unreconciled balances for all payments

Forecasting and reporting

• Monthly forecast of payments due at the end of the month
• Age analysis reports to be issued out as and when required

Miscellaneous

• Attend to any other relevant and reasonable tasks as may be required from time to time

Competencies and Minimum Requirements:

Knowledge, skills, and qualifications

• Studying towards a relevant degree/qualification or at least 2 years’ experience
• Proficiency in MS Office, Excel, Accpac skills will be an advantage
• Excellent planning and organising skills
• Good numeracy skills
• Ability to collect, analyse, organise, correctly interpret, understand and critically evaluate large volumes of data
• and information
• Accuracy and attention to detail