Admin and Accounts

Job Title: Accounts & Administrative Assistant
Location: Pietermaritzburg
Job Type: Full-Time
Industry: Automotive Parts & Accessories
About the Role: We are seeking an experienced and detail-oriented Accounts & Administrative Assistant to join our team. In this role, you will be responsible for managing day-to-day financial administration - specifically debtors, creditors, and Goods Received Vouchers (GRV) - while supporting the overall smooth operation of our front and back office.
If you have a strong background in accounts administration within a fast-paced retail or wholesale environment, we would love to hear from you.
Key ResponsibilitiesFinance & Accounts:

• Debtors Management: Processing customer invoices, following up on outstanding payments, reconciling debtor accounts, and issuing monthly statements.
• Creditors Management: Verifying supplier invoices against purchase orders and GRVs, reconciling supplier statements, and preparing payment runs.
• Banking & Petty Cash: Reconciling daily cash, card payments, and petty cash transactions.

Stock & Inventory Admin:

• Stock GRV (Goods Received Vouchers): Capture incoming stock against purchase orders, verify quantities and pricing, and resolve supplier discrepancies immediately.
• Assist with quarterly and annual physical stock takes and system stock adjustments.

General Administration:

• Maintain clean, organized physical and digital filing systems.
• Handle incoming administrative queries via phone and email.
• Assist sales and counter staff with basic administrative support when needed.

Requirements & Qualifications

• Experience: Minimum of 2–3 years in an accounts/administrative role (experience in the automotive parts, hardware, or retail sector is highly advantageous).
• Skills: Proven hands-on experience handling Debtors, Creditors, and Stock GRVs.
• Software: Proficiency in accounting and stock software (Quickbooks ) and Microsoft Excel.
• Attributes: Strong numerical accuracy, attention to detail, strong communication skills, and the ability to work independently in a busy environment.
• Education: Grade 12

What We Offer

• Competitive salary based on experience.
• Stable work environment with opportunities for growth

How to Apply : Please submit your CV and a brief cover letter detailing your experience with debtors, creditors, and GRV processing to [parts24admin@gmail.com]

Work Location: In person