Admin Assistant

Administrative Coordinator Assistant (PH-Based, Remote) – Job Description

Overview

We are seeking a proactive and detail-oriented Administrative Coordinator Assistant based in the Philippines to support administrative operations for U.S.-based clients. This remote position involves client coordination, note-taking, internal communication, and service support. The ideal candidate will be a strong communicator, highly organized, and experienced with scheduling and collaborative tools.

Key Responsibilities

· Ensure quality and accuracy in all administrative and client-facing services

· Initiate and respond to families regarding ABA service coordination, eligibility, insurance, and center policies (training provided)

· Organize, document, and distribute meeting notes to stakeholders

· Coordinate with VP of Operations and cross-functional teams on administrative needs

· Maintain timely and professional communication via email, phone, and online platforms

· Assist with client scheduling, updates, and follow-through using internal systems

· Provide back-end logistical support for remote teams

Required Skills and Qualifications

· Minimum 2 years of administrative or coordination experience, preferably with U.S. clients

· Strong English verbal and written communication skills

· Experience with client scheduling, calendar management, or CRM tools

· Advanced organizational and multitasking abilities in dynamic virtual environments

· Strong interpersonal skills and a solution-oriented mindset

· Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

· Proficiency in Microsoft Excel, including both basic and advanced functions (e.g., PivotTables, VLOOKUP, formulas)

· Excellent typing speed and documentation accuracy

· Bilingual in English and Spanish is preferred but not required

· Familiarity with U.S. healthcare/insurance environments is a plus

· Logistics coordination skills are essential

· Self-starter who can work independently with minimal supervision

· Amenable to permanent work-from-home arrangement under a remote contractor agreement

Equal Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by applicable law.

Job Type: Full-time

Pay: R60 000,00 - R75 000,00 per month

Application Question(s):

• How many years of work experience do you have with Microsoft Excel?
• • Will you be available to work Monday to Friday, following Pacific Standard time (PST), 5am-5pm must complete 9hrs work, with 60 mins unpaid break each day- 2 restdays per week, 180 hrs/month?
• • Do you have appropriate setup for remote work contract, requirement of noise cancelling headset, camera microphone, MS Office, processor i3 to i5 (5yrs less), above 8 GB RAM, 100 GB HDD storage?
• • Do you have your own equipment (computer or laptop) internet must be stable at above 50 MBPS, good lighting, space must be quiet and presentable to work from home setup?
• • Do you have the required skills and experience dealing with US clients/customers, in BPO, Call Center, Logistics, Procurement companies catering to remote contractor type of agreement?
• • Are you amenable to receive salary KSh 63000 to KSh 75000K, thru Paypal or Wise account, minimal deduction when transferring to local account. no benefits, no income tax applied?

Work Location: Remote