Admin Clerk

Job Advert Summary

Bidfreight Port Operations is seeking an Entry Level Admin Clerk based in Richards Bay, KwaZulu-Natal, specializing in finance and administrative support within port and logistics operations. The role requires a Diploma or Advanced Certificate in Finance, Business Administration, or a related field and 1 to 3 years of experience in administration, procurement, or logistics. Proficiency in Microsoft Excel, EDMA, and X3 systems is essential alongside understanding debtors and creditors processes, stock and diesel management, and labor shifting on EDMA. Key responsibilities include coordinating purchase requisitions and orders, managing stock and equipment rentals, maintaining accurate EDMA records, and liaising professionally with suppliers and subcontractors. The candidate must demonstrate meticulous attention to detail, ability to work under pressure to deadlines, and a valid driver's license. This full-time, on-site position offers a dynamic work environment where independent operation and maintaining control systems are critical to operational success.

Minimum Requirements

• Diploma/Degree in Finance, Business Administration or a related field
• 1 to 3 years’ experience in an administrative logistics or procurement role
• Computer literate (all MS Office packages) – must specifically demonstrate experience in Excel (working with spreadsheets), EDMA and X3.
• Understanding of Debtors and creditors processes.
• Understanding of EDMA and labour shifting on EDMA
• Understanding of Stock and Diesel Management
• Ability to work overtime when required.
• An ability to maintain controls for Ops/Admin systems.
• An ability to work independently under pressure according to strict deadlines is imperative.
• An ability to work with Sub-contractors.
• Must be meticulous, with good attention to detail.
• Valid driver’s license.

Duties and Responsibilities

• Liaising with managers and relevant parties with regards to requests and orders
• Ensure the integrity and accuracy of the administrative and document processes.
• Assist with Operational and finance activities from time to time.
• Ability to Liaise with suppliers to resolve queries in a professional manner.
• Coordinate and monitor equipment rentals across departments
• Manage and record stock movements related to vessel operations
• Verify and sign off stock backup documentation upon completion of vessel operations
• Ensure that Purchase Requisitions and Purchase Orders are initiated and communicated to suppliers proactively and within the required timeframes
• Assist with procurement planning to reduce last-minute requirements and potential operational delays
• Coordinate diesel issues to vessels and ensure that all relevant supporting documentation and records are accurately maintained
• Ensure that EDMA records are maintained accurately and updated timeously