Admin Intern

The TCS Administrator is responsible for providing administrative and operational support to the TCS Department. This role ensures efficient processing of quotations, purchase orders, supplier follow-ups, stock management, PPE coordination, and accurate record keeping. The incumbent will work closely with internal departments, suppliers, and customers to ensure smooth procurement and delivery processes while maintaining data integrity in SAP and Coupa systems.

Key responsibilities

Procurement & Quotations

• Create and process supplier quotations in line with departmental requirements.
• Raise purchase orders (POs) accurately on SAP and Coupa systems.
• Follow up on outstanding supplier quotations and customer quote requests.
• Ensure timely approval and processing of purchase requisitions.
• Maintain procurement records and ensure compliance with company procedures.

Stock Management

• Monitor engineering stock levels and ensure availability of critical spares and consumables.
• Record stock movements and maintain accurate inventory records.
• Conduct stock counts and reconcile discrepancies.
• Coordinate stock replenishment with suppliers and stores.

Delivery Management

• Track supplier deliveries and ensure on-time receipt of materials and equipment.
• Follow up with suppliers on delayed deliveries.
• Coordinate with warehouse and engineering teams to prioritize urgent deliveries.
• Maintain delivery schedules and update stakeholders accordingly.

PPE Management

• Manage PPE requests for F&B department
• Maintain PPE stock levels and issue records.
• Ensure PPE is available in compliance with health and safety requirements.

Data Management & Record Keeping

• Maintain engineering documentation, procurement records, and supplier databases.
• Capture and update data accurately in SAP and Coupa.
• Generate reports for management on procurement, stock, and deliveries.
• File and maintain records for audits and compliance.

General Office Administration

• Provide general administrative support to the engineering department.
• Schedule meetings, maintain calendars, and prepare reports.
• Handle filing, document control, and correspondence.
• Assist with departmental budget tracking and reporting