Administratiewe Beampte / Administrative Officer

Kern doel van die pos:

Om die Distribusiesentrum se administratiewe prosesse volledig, akkuraat en binne vasgestelde afsny tye af te handel, en betroubare dokument- en stelsel ondersteuning aan die operasionele span te lewer.

Minimum Vereistes:

• Graad 12 met Rekeningkunde of ’n verwante administratiewe vak; ’n toepaslike administratiewe kwalifikasie is ’n aanbeveling;
• Minstens 2–3 jaar toepaslike administratiewe ondervinding, verkieslik in logistiek, verspreiding, voorraad of krediteure/debiteure;
• Sterk rekenaarvaardigheid, veral in Microsoft Excel en ’n AS400 of voorraadstelsel;
• Goeie Afrikaanse en Engelse kommunikasievaardigheid.

Vaardighede:

• Sterk organisasie-, kommunikasie- en probleemoplossings vermoë;
• Akkuraatheid, verantwoordbaarheid en die vermoë om onder operasionele druk te presteer;
• Diensgerigte ingesteldheid en goeie samewerking met interne rolspelers.

Verantwoordelikhede:

• Verseker tydige, volledige en akkurate afhandeling van alle Distribusiesentrum administrasie;
• Hou tydroosters, bywoning, verlof-, oortyd- en skofrekords op datum en dien dit betyds in;
• Verwerk en kontroleer GOB’s binne die toepaslike afsnytye en volg uitstaande dokumentasie op;
• Stel versendingsdokumente, vragstate, afleweringsdokumente en ander logistieke rekords saam en liasseer dit;
• Hanteer fakturering en verseker dat transaksies teen die korrekte dokumentasie en voorraadbewegings verwerk word;
• Boek eise, terugsendings, tekorte en beskadigde voorraad volledig en akkuraat ten boek en hou ’n opvolgregister by;
• Versoen dokumente en stelseltransaksies; identifiseer en eskaleer afwykings sonder versuim;
• Verskaf administratiewe ondersteuning aan die bestuurder, assistent-bestuurder, drywers en relevante afdelings;
• Bewaar rekords volgens OVK se prosedures, ouditvereistes en toepaslike wetgewing.

OVK is ‘n gelyke geleenthede werkgewer. Ons moedig persone uit aangewese groepe, asook persone met gestremdhede, aan om aansoek te doen.

Core purpose of position:

To complete the Distribution Center's administrative processes completely, accurately and within set cut-off times, and to provide reliable document and system support to the operations team.

Minimum Requirements:

• Grade 12 with Accounting or a related administrative subject; an appropriate administrative qualification is a recommendation;
• At least 2–3 years of relevant administrative experience, preferably in logistics, distribution, inventory, or creditors/receivables;
• Strong computer skills, especially in Microsoft Excel and an AS400 or inventory system;
• Good Afrikaans and English communication skills.

Skills:

• Strong organizational, communication, and problem-solving abilities;
• Accuracy, accountability, and the ability to perform under operational pressure;
• Service-oriented mindset and good cooperation with internal role players.

Responsibilities:

• Ensure timely, complete and accurate completion of all Distribution Centre administration;
• Keep time schedules, attendance, leave, overtime, and shift records up to date and submit them on time;
• Process and check GOBs within the appropriate cut-off times and follow up on outstanding documentation;
• Compile and file shipping documents, freight statements, delivery documents, and other logistical records;
• Handle invoicing and ensure that transactions are processed against the correct documentation and inventory movements;
• Fully and accurately record claims, returns, shortages, and damaged inventory and maintain a follow-up register;
• Reconcile documents and system transactions; identify and escalate anomalies without delay;
• Provide administrative support to the manager, assistant manager, drivers, and relevant departments;
• Preserve records in accordance with OVK's procedures, audit requirements and applicable legislation.

OVK is an equal opportunities employer. We encourage individuals from designated groups, as well as individuals with disabilities, to apply.