ADMINISTRATION ASSISTANT

Description

An Administration Assistant plays a major role in day-to-day administrative tasks and the overall success of their place of employment. They work under the guidance of upper management to guide employees and shape office operations to fit the company’s vision and goals.

Depending on the size and hierarchy of the company, an Administration Assistant may concentrate more on daily administrative work, budget concerns, and company policies

Competency:

• Proficient in Afrikaans and English
• Accounting program knowledge
• Computer literate (Microsoft Office)

1. Excel proficient

• Organizational ability and multitasking skills
• Flexible enough to adapt to changing office needs and to-do lists
• Strong written and verbal communication skills:

1. professional presentations
2. reports
3. phone calls
4. emails

• Willingness to collaborate with other employees and suppliers
• Understanding of common office software and programs
• Attention to detail
• Excellent communication skills
• Financial acumen to manage office expenses

Duties:

Request for Quotes

• Request quotes for incoming client requests from suppliers and follow up
• Process quotes and obtain approvals
• Evaluate quotes from the administrator and obtain approvals
• Send quotes to clients after obtaining approvals
• Follow up with clients on quotes sent

New Job Cards

• Compile and print job cards for PO’s received
• Issue job cards during daily morning meeting

General

• Helpdesk emails: manage and action
• Be aware of the status of administrator functions and ensure productive processing and that processes are kept up to date
• Filing is kept up to date
• Groceries and stationery management
• General office management