Administration Assistant to Estate Manager

A vacancy exists for an Administrative Assistant to the Estate Manager at Stellendale Village, Highbury, Kuilsriver.

Applicants need to have experience working in a Home Owners Association environment, show initiative and be able to work independently.

Please specify years of experience and provide at least two contactable references.

Salary is R7,500 pm.

:

• Manage correspondence, communications, and information flow on behalf of the EM to the HOA.
• Efficiently coordinate and manage contractors working on site and follow ups re outstanding issues including appointments and meetings.
• Coordinate board meetings, including compiling and distributing board packs.
• Handle incoming client queries, redirecting or resolving them as required.
• Manage invoice processing and payments.
• Oversee email, document management, and general office administration.
• Ensure efficient telephone and task-specific administrative support.
• Serve as the primary point of contact between the EM and internal/external stakeholders.
• Build and maintain strong professional relationships.

Qualifications And Experience

• Matric / Grade 12
• Minimum of 2 years of experience in a Personal Assistant capacity
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)

Competencies

• Client focus
• Cultivates innovation
• Collaborates
• Being resilient
• Drive results
• Planning and Organising
• Initiative and innovative/ function independently
• High level of attention to detail and accuracy
• Ability to handle sensitive information with discretion
• Verbal and written communication (English & Afrikaans)

Attributes

• Positive and proactive attitude
• High levels of professionalism, integrity, and confidentiality
• Ability to work under pressure
• Adaptability and problem-solving mindset
• Maturity and ability to work independently

Core Competencies

Cultivates innovation - Contributing independently

Customer focus - Contributing independently

Drives results - Contributing independently

Collaborates - Contributing independently

Being resilient - Contributing independently

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.

Contact details:

Please email your CV to stellendale@stellendale.co.za

Pay: R7 500,00 per month

Work Location: In person