Administration Clerk (CPT)

Job Advert Summary

Automation Control Solutions is a market leader in Southern Africa in the field of Process Control Instrumentation providing world-renowned products, specialised training, after sales service and technical support. Automation Control Solutions represents Emerson Automation Solutions, in Southern and Eastern Africa.

To ensure a workplace runs smoothly by managing day-to-day clerical work, handling correspondence, and maintaining organized premises and records.

Minimum Requirements

ACADEMIC QUALIFICATIONS:

• Grade 12
• Certificate or diploma in Office Administration (advantageous)

EXPERIENCE:

(Minimal experience requirements, Any Experience in the fields below a bonus)

• 1–3 years’ experience in an administrative or clerical role and; or
• 1–3 years’ experience in a Sales Assistant/ Administrative role

KNOWLEDGE, SKILLS & ABILITIES:

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong data capturing and typing skills
• Good written and verbal communication skills
• Basic understanding of office procedures
• Attention to detail and accuracy
• Time management and organizational skills

BEHAVIOURAL COMPETENCIES:

• Reliability and dependability
• Ability to work independently and as part of a team
• Problem-solving skills
• Professionalism and confidentiality
• Ability to multitask and work under pressure

Duties and Responsibilities

KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES):

• Perform general administrative duties including filing, scanning, photocopying, document management, gathering quotes and raising purchase requests
• Capture and update data accurately in company systems
• Manage incoming and outgoing correspondence (phone calls, emails, messages, and documents) professionally
• Maintain organised filing systems (physical and electronic)
• Assist with basic reporting and document preparation and quoting
• Support team members with administrative tasks as required
• Managing inventory (stationary, office supplies, dispatching & receiving etc.)
• Responsible for Housekeeping (building, landlord & staff)
• CRM Reporting and customer database updates