Administration Officer

ADMINISTRATION OFFICER

IN

PRETORIA

A client in the architectural and design industry is looking for an organised, proactive, and detail-oriented Administration Officer in Pretoria to provide comprehensive administrative and operational support to the business. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in delivering exceptional service.

Key Responsibilities

The successful candidate will be responsible for:

·        Providing administrative support to the CEO, including diary management, scheduling appointments, coordinating meetings, and arranging travel.

·        Managing incoming emails, telephone calls, and general enquiries professionally and efficiently.

·        Preparing and maintaining business correspondence, reports, presentations, and other administrative documentation.

·        Preparing, issuing, and following up on quotations, invoices, supplier payments, and maintaining accurate financial and administrative records.

·        Coordinating communication with clients, tenants, Airbnb guests, suppliers, contractors, and service providers.

·        Managing tenant administration, including enquiries, maintenance requests, inspections, lease documentation, and ensuring timely resolution of issues.

·        Overseeing Airbnb operations, including guest communication, reservations, check-ins, check-outs, cleaning schedules, maintenance coordination, and listing updates to ensure an exceptional guest experience.

·        Obtaining supplier quotations, coordinating procurement activities, monitoring service delivery, and maintaining supplier databases.

·        Maintaining organised filing systems while ensuring confidentiality of company records.

·        Coordinating meetings, preparing agendas, taking minutes, and tracking action items.

·        Managing office administration, monitoring office supplies, and ensuring the efficient day-to-day running of the office.

·        Delivering exceptional customer service by responding promptly to enquiries and maintaining positive stakeholder relationships.

·        Creating basic marketing and administrative materials using Canva.

·        Ensuring all administrative processes are completed accurately, efficiently, and in accordance with company policies and procedures.

Minimum Requirements

·        Grade 12 (Matric).

·        Minimum of 2–3 years' experience in an administrative, executive assistant, office management, or similar support role.

·        Experience in property administration, Airbnb management, facilities coordination, or a related environment will be advantageous.

·        Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

·        Working knowledge of Canva for basic design and marketing materials.

·        Experience with booking platforms, accounting software, or property management systems will be advantageous.

Skills & Competencies

The ideal candidate will demonstrate:

·        Exceptional organisational and planning skills.

·        Excellent written and verbal communication skills.

·        Strong administrative and coordination abilities.

·        Outstanding attention to detail and accuracy.

·        Excellent customer service and interpersonal skills.

·        Professionalism, integrity, and the ability to maintain confidentiality.

·        Strong problem-solving and decision-making abilities.

·        Ability to manage multiple priorities and work under pressure.

·        High levels of initiative, accountability, and reliability.

·        Ability to work independently while collaborating effectively within a team.

·        Strong computer literacy and a willingness to learn new systems.

How to Apply

Interested candidates should email their CV and qualification(s) to recruitment@uhuruengagement.co.za

• Only shortlisted candidates will be contacted.