Administration Secretary / Hospitality Industry

About the Role

PedroPortia is looking for a reliable and organised Administrative Secretary to support the daily administration of our restaurant and bar.

This is a practical administrative position, not a professional accounting role. The successful candidate should be comfortable working with numbers, Excel, cash-up documents, staff records, and different computer systems. Previous restaurant or hospitality experience would be helpful, but candidates from retail, office administration, bookkeeping, stock control, or similar environments are also welcome to apply.

Main Responsibilities

• Complete the previous day’s cash-up using reports from our Plantinum and Lightspeed POS systems.
• Combine and check sales information using Excel.
• Reconcile cash and credit-card totals and report any differences.
• Prepare cash and supporting documents for secure filing or banking.
• Maintain organised daily records and archives.
• Assist with monthly payroll information, staff attendance, overtime, and leave records.
• Follow up on missing paperwork or information from managers and staff.
• Help monitor kitchen shortages, deliveries, stock differences, wastage, and basic cost-of-sales information.
• Communicate with restaurant managers, kitchen staff, suppliers, and other team members.
• Assist with general office administration and occasional basic social-media tasks.
• Identify simple ways to improve administration, filing, and daily processes.

What We Are Looking For

• Previous experience in administration, retail, hospitality, bookkeeping, payroll, stock control, or a related role.
• Basic to intermediate Excel or Google Sheets ability.
• Comfortable learning POS, payroll, and other computer systems.
• Good numerical ability and strong attention to detail.
• Organised and able to manage daily, weekly, and monthly deadlines.
• Honest, responsible, and able to handle confidential information.
• Confident following up on missing documents and unresolved differences.
• Clear communication skills and the ability to work with different departments.
• An interest in restaurant operations and a willingness to learn.
• Social-media or basic content-creation experience would be an advantage.

No formal accounting qualification is required.

How to Apply

Please send your CV and a short introduction explaining why you would be suitable for the position.

Please include:

• Your availability and notice period.
• Your expected monthly remuneration.
• Details of any Excel, POS, payroll, stock-control, hospitality, or social-media experience.

Pay: R18 000,00 - R25 000,00 per month

Ability to commute/relocate:

• Fourways, Gauteng: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Hospitality: 2 years (Required)

Language:

• English (Required)

Work Location: In person