Administrative / Accounts Assistant

The Administrative / Accounts Assistant provides essential financial and administrative support to ensure the smooth and efficient operation of the business. This role requires a highly organised, detail-oriented individual who can manage financial documentation, supplier accounts, and administrative processes with accuracy and professionalism.The successful candidate will be deadline-driven, confident in handling financial data, and capable of maintaining strong communication with suppliers and internal stakeholders.Key ResponsibilitiesAccounts & Financial Administration

• Process supplier invoices accurately and timeously
• Capture financial data into accounting systems and maintain up-to-date records
• Reconcile supplier accounts and investigate discrepancies
• Prepare and distribute account statements
• Follow up on outstanding payments via email and telephone
• Assist with accounts payable and accounts receivable processes
• Maintain accurate financial records in accordance with company procedures
• Support month-end administrative processes where required

Administrative Support

• Maintain organised filing systems (digital and physical)
• Prepare reports, spreadsheets, and correspondence as required
• Assist with document management and record-keeping
• Respond to internal and external queries professionally
• Support management with general office administration tasks
• Perform ad hoc administrative duties as requested

Communication & Coordination

• Communicate professionally with suppliers, service providers, and internal teams
• Escalate unresolved financial issues to management where necessary
• Ensure all correspondence reflects professionalism and company standards

Minimum Requirements

• Previous experience in an administrative or accounts-related role (advantageous)
• Proficiency in Microsoft Excel, Microsoft Word and SageOne
• Strong numerical accuracy and attention to detail
• Ability to work independently and meet strict deadlines
• Good organisational and time-management skills
• Professional written and verbal communication skills
• Ability to manage multiple tasks simultaneously

Personal Attributes

• Honest, reliable, and trustworthy
• Deadline-driven and results-oriented
• Strong problem-solving ability
• Ability to maintain confidentiality with financial information
• Professional and well-presented

Reporting StructureThis position reports directly to Management / Finance Manager / Operations Manager, depending on company structure.RemunerationRemuneration will be market-related and dependent on experience, qualifications, and company structure.Typical salary levels vary by region:

• Entry-Level / Junior: Entry to lower-mid administrative salary range
• 2–5 Years’ Experience: Mid-level administrative/accounts range
• Senior / Strong Accounts Focus: Upper administrative range, potentially aligning with junior accounting compensation
• Must reside in Cape Town , South Africa

Job Type: Full-time

Pay: R7 500,00 - R10 000,00 per month

Location:

• Cape Town, Western Cape (Required)

Work Location: In person