Administrative Assistant III: Transportation (P11) (Facilities Management Division: Department of Logistics) (Re-advert)

Advert reference: uj_002482 Advert status: Online Apply by: 11 September 2026

Position Summary

Industry: Education & Training Job category: Education and Training Campus: Soweto Campus Contract: Permanent Remuneration: Market Related EE position: EE Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job description

“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link: Justice/Criminal/NRSO

Job Description:

To administer and oversee the Central Vehicle Fleet office at the Soweto Campus.

Responsibilities:

• Administer and oversee the fleet operations:
• Attend to client requests and bookings on time, via e-mail, phone calls and walk-ins.
• Ensure that all vehicles are in good operating order by performing regular inspection.
• Ensure that vehicles are correctly licenced, serviced, cleaned, and fuelled and ready for use.
• Ensure proper and accurate recordkeeping of all vehicle documentation and bookings received and completed.
• Regular updating of vehicle asset register, i.e., replaced, stolen, hi-jacked, written off due to accident.
• Submission of reports on overtime, data for monthly reports, annual reports, audit reports.
• Maintain basic health, safety, and environmental measures in the workplace.

Adhere to the Road Traffic Act and UJ Transport Policy:

• Ensure that the fleet is properly licensed and adhering to Policies, Road Traffic Act and RTIA.
• Must ensure that the drivers have valid driver’s license, PDP, passport.
• Ensuring that roadworthy certificates are renewed in time.

Maintenance of Vehicles:

• To ensure pre, planned and post maintenance is adhered to.
• Ensure that pre- and post-vehicle inspections is performed according to procedures and Annexure C of transport booking.

Minimum requirements

• A 3-year Diploma (NQF 6) in Transport, Logistics, Operations Management or Supply Chain Management.
• Three (3) to five (5) years of job-related experience in a Transport or Logistics environment.
• A Code 8 valid driver’s license.
• Must be computer literate in MS Office and Visio.
• Knowledge of various vehicle types, sizes, and handling.
• Knowledge of quality inspections on vehicle.
• Knowledge of cross-border processes, rules, and regulations.
• Knowledge of Transport and Logistics Environment Administration.
• Knowledge in Archibus or other Fleet Management System.
• Knowledge of data recording and analysis reporting.

Recommendations:

• Previous experience in a higher education environment.
• Working experience with Oracle system.

Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communication skills.
• Knowledge of good customer service.
• Computer skills with Outlook, MS Word, and Excel.
• Ability to work under pressure towards a deadline.
• Working cooperatively in a teamwork environment.
• Ability to priorities workload and to work under pressure without supervision
• Must be willing to work after hours and weekends.
• When required, it will be expected to assist with driving clients around after hours and over weekends and UJ or Public Holidays.

Enquiries:

Enquiries regarding the job content: Mr. Khutjo Sehlodimela (Manager: Transportation) on Tel: (011) 559 2720

Enquiries regarding remuneration and benefits: Mrs. Nozuko Mazibuko (HCM Business Partner) on Tel: (011) 559 4690

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.