Administrative Assistant

Salary: R10,000 – R15,000 per month, depending on experience Company Description Ghost AI is a Johannesburg-based technology business working across AI, automation and digital services. We are a small, fast-moving business and are looking for someone to help keep the administrative and operational side of the company organised as we continue to grow. Role Description We are looking for an organised and proactive Administrative & Operations Assistant to support the day-to-day running of the business. This is a varied role rather than a traditional reception or diary-management position. You will help keep track of tasks, follow up with suppliers and service providers, manage documents and paperwork, assist with invoicing and basic bookkeeping, coordinate meetings and calls, and generally make sure outstanding items are followed through to completion. A big part of the role will be taking ownership of administrative tasks rather than simply waiting for instructions. You should be comfortable being given something that needs to get done, figuring out the next steps, following up with the relevant people, and keeping it moving until it is resolved. Typical responsibilities may include: General business administration and organisation Following up on outstanding tasks and requests Supplier and service-provider communication Invoicing, reconciliations and basic bookkeeping support Maintaining documents, records and spreadsheets Scheduling and coordinating meetings and calls Assisting with applications, agreements and general paperwork Keeping track of deadlines, payments and outstanding items Supporting management with ad hoc administrative and operational tasks Qualifications We are looking for someone who: Is highly organised and good at keeping track of multiple moving pieces Communicates professionally and confidently by phone, email and messaging Is comfortable following up with people and getting things done Can work independently without needing constant supervision Has good attention to detail Is comfortable using email, spreadsheets, documents and other common business tools Has some experience with invoicing, bookkeeping or financial administration Has previous experience in an administrative, PA, office support or operations role Formal qualifications are less important than being reliable, organised, proactive and capable of taking ownership of tasks. Experience working in a small business or fast-moving environment would be an advantage. Feel free to message me directly with a resume

Pay: R10 000,00 - R15 000,00 per month

Work Location: In person