Administrative Assistant to the Chief Information Officer

• Receive and record incoming and outgoing correspondence to ensure proper record-keeping for the Division.

• Prepare and distribute minutes, presentations, as well as general office documentation/communication to ensure that information, reach relevant identified parties

• Perform general office duties

• Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the Division.

• Responsible for the accommodation and flight arrangements for the Executive in accordance with CSOS travelling policy and procedures to the satisfaction of the division.

• Provide management support to the Executive

• Provide administrative support for ICT operations and systems administration to ensure the efficient functioning of the ICT Division.

• A diploma in Office Administration or a diploma in Information Technology/Information Systems (or equivalent); OR a secretarial diploma supplemented by a recognised IT support certification (e.g. CompTIA A+, N+, or ITIL Foundation).

• Grade 12 plus secretarial training and/or certificate in MS Office Suite. Certification in ICT service/help desk support (e.g. ITIL Foundation, Microsoft Office Specialist, CompTIA A+/N+) will be an added advantage.

• 5-7 years working experience within a secretarial or administrative support role to a senior manager or executive in general office practices or procedures, including demonstrable experience providing administrative support within an ICT/technology-driven environment (e.g. IT asset coordination, software licence tracking, or ICT vendor/helpdesk liaison).

• Knowledge:

• Knowledge of principles and practices of organisation, records management and general administration.

• Basic principles and practices of bookkeeping.

• Knowledge of ICT operations, terminology and support processes.

• Basic understanding of ICT asset and software licence management.

• Knowledge of ICT procurement and vendor management processes.

• Skills and Competencies:

• Effective Communication

• Writing skills

• Analytical

• Interpersonal skills

• Problem solving and decision making

• Computer Literacy

• Attention to Details

• Office Management

• Ability to operate standard office equipment

• Ability to follow written and oral instructions

• Working knowledge of IT service management (ITSM)/helpdesk ticketing systems

• Ability to coordinate basic ICT support requests and escalate technical issues appropriately

• Proficiency with ICT hardware/software inventory tracking

Closing Date: 25 September 2026

People with disabilities are encouraged to apply.

Employment Equity Commitment:

In accordance with our Employment Equity Plan, preference will be given to suitable candidates from designated groups as defined in our Employment Equity Plan. We are committed to fostering a diverse and inclusive workforce that reflects the demographics of South Africa.

Privacy Statement:

We comply with the provisions of Protection of Personal Information Act; Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for.

In the event your application was unsuccessful for a specific position, the CSOS will retain your personal information for internal audit purposes as required by the CSOS policies.

All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information may render your application null and void. The CSOS will safeguard the security and confidentiality of all information you share with us. All personal information will be treated as confidential and will not be disclosed to third parties, except in situations where:

(i) We are legally compelled to do so; or

(ii) Disclosure is necessary for recruitment purposes; or

(iii) You have not objected thereto.

By uploading any additional and supporting documentation, you consent to the CSOS using the information contained therein to fulfil the requirements of the recruitment process.