Administrative Coordinator (Occupational Health and Safety)

Join Race Coast Kwa Zulu Natal as Administrative Coordinator (Occupational Health and Safety) - Be Part of Our Exciting Journey!

We are looking for an Administrative Coordinator (Occupational Health and Safety) to join our dynamic and dedicated team. The ideal incumbent should be professional, proactive, detail driven and safety conscious.

The Administrative Coordinator (Occupational Health and Safety) will provide structured administrative, coordination, and compliance support to the Health and Safety function by ensuring that all safety systems, documentation, and processes are effectively implemented, maintained, and continuously improved in alignment with legislative requirements and organizational standards. The role acts as a central control point for safety governance, facilitating communication between operational teams, management, and regulatory bodies while driving a proactive safety culture.

Location Hollywoodbets Greyville

Type Full-Time

Experience Two (2) years’ experience in a similar position

About Race Coast

From the Western Cape to KwaZulu-Natal, we bring people together for legendary races, vibrant festivals, and unforgettable celebrations. Beyond the thrill of the track, Race Coast is about live music, fashion, food, and experiences that spark connection and keep the energy alive all year round.

At Race Coast, we don’t just host race days. We curate elevated experiences that blend sport, style, and sophistication. With our footprint across some of South Africa’s most iconic venues, including Hollywoodbets Kenilworth and Hollywoodbets Durbanville in the Western Cape, and Hollywoodbets Greyville and Hollywoodbets Scottsville in KwaZulu-Natal, we are redefining the modern race day for a discerning audience. Each event is an exhilarating hub of heart-pounding action, lifestyle, and entertainment.

What You'll Do

SHEQ Management and Compliance

· Maintain and continuously improve the SHEQ Management System, including policies, procedures, registers, and ISO documentation

· Ensure compliance with applicable legislation (OHS Act, Construction Regulations, Asbestos Regulations, HCS Regulations, COIDA, NEMA, SANS Standards)

· Support implementation of ISO 9001, 14001, and 45001 systems across sites

· Manage document control processes (version control, distribution, and archiving)

· Support internal and external audits, including Department of labour inspections

Risk Management and Incident Control

· Manage incident reporting, COID processes, and maintain incident registers

· Track corrective and preventative actions (CAPA) through to closure

· Compile and present monthly SHE reports and statistical trends

Operational Safety and Site Coordination

· Coordinate Permit-to-Work systems (issuance, tracking, and compliance)

· Assist with procurement and management of PPE and safety equipment

· Monitor waste management practices in line with environmental requirements

Training, Culture and Communication

· Coordinate safety training programmes and competency tracking

· Facilitate SHE Committee meetings, management reviews, and prepare minutes

· Communicate safety alerts, updates, and legislative changes across the organization

· Promote continuous improvement initiatives to enhance safety performance and achieve zero harm objectives (including LTIFR targets)

Emergency Preparedness and Continuous Improvement

· Identify, develop, and implement SHEQ improvement initiatives

· Support event safety planning and execution where required

Core Competencies and Skills

· SHEQ system implementation and management

· Contractor management and auditing

· Emergency preparedness and response

· Waste and environmental management (NEMA compliance)

· Legislative compliance and interpretation

· Strong reporting, administrative, and presentation skills

· Proficiency in Microsoft office suite

· Time management and ability to work under pressure

· Strong analytical, problem-solving, and communication skills

· Attention to detail and ability to work independently ability to interpret legislation and translate into practical site controls

· Strong capability in managing safety management systems and documentation

· Ability to manage multiple compliance streams (training, medicals, permits, audits)

· Effective coordination of site safety operations and stakeholder engagement

· Data-driven approach to safety performance and continuous improvement

· Clear written and verbal communication across all organizational levels

What You’ll Need

· Grade 12 / Matric / NQF Level 4 Equivalent Qualification (required)

· Diploma or Degree in Safety Management or related field (advantageous)

· Minimum two (2) years’ experience in a similar SHEQ role

· Working knowledge of ISO 9001, 14001, 45001 (ISO 31000 and ISO 22000 advantageous)

· Confident managing service standards and controls under pressure.

· A clear criminal record.

What We’re Looking For

· Attention to Detail: High level of accuracy and attention to detail in the completion of tasks, with excellent organisational and time management skills. Showing concern for all aspects of the job; accurately checking and following processes and tasks; maintaining responsibility over tasks and ability to identify irregularities.

· Collaborative: Works seamlessly with management and other team members with the ability to coordinate projects and work teams. Strong interpersonal and communication skills, where teamwork is essential.

· Adaptable: Handles multiple tasks with fast turnarounds with professionalism. The ability to work under pressure and adapt to changing demands.

· Deadline Driven: A professional who consistently meets deadlines.

· Business Acumen: Understanding main business drivers to impact on decision making; demonstrating financial awareness; controlling costs and thinking in terms of profit, loss and added value.

· Communication Skills: Strong interpersonal and communication skills. Ability to communicate effectively in the English language, both verbally and in writing with team members and management. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to read and understand information and ideas presented in writing.

· Proactive: Goal and deadline driven with the ability to see out tasks until completion.

· Problem Solving: Anticipates problems, identifies root causes and takes corrective action. A proactive problem-solver who identifies, analyses, organises and solves problems in a timely and effective manner.

· Accountability: Follows through and delivers results despite obstacles. Admits errors and takes corrective action to avoid repetition. Approaches own work with dedication and a high sense of responsibility.

· Service Excellence: Follows up on requests timeously to ensure that the final product or service meets expectations.

· Confidentiality and Reliability: A professional who values discretion understands the importance of confidentiality, honesty and reliability.

Why You'll Love Working Here

· Dynamic Environment: Be part of a vibrant team at one of Kwa Zulu Natal’s most iconic venues.

· Innovation at the Forefront: Work with the latest technology in a fast-paced, exciting environment.

· Career Growth: We believe in nurturing talent and offering opportunities for growth and development.

Ready to Join the Adventure

If you’re passionate about health and safety and want to be part of a vibrant team, we’d love to hear from you.

Disclaimer

If you do not receive feedback within four (4) weeks of the closing date, please consider your application unsuccessful. Only shortlisted candidates will be contacted. The company reserves the right to not fill the position should a suitable candidate not be found.

Application Question(s):

• Do you have knowledge of ISO 9001, 14001, 45001 (ISO 31000 and ISO 22000 ?
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