Administrative & Debtors Assistant

We are a small, family-run business operating from a home-based office environment. Our workplace is informal and relaxed, with a practical, down-to-earth working atmosphere. The office consists of a small team of four staff members who work closely together.

As this is a home office, the environment differs from a traditional corporate setting — it is comfortable, collaborative, and flexible. Friendly office dogs are part of the workspace, so applicants should be comfortable working around pets. Team members are expected to be self-motivated, adaptable, and able to work well within a close-knit team environment.

The role suits someone who is comfortable in a less formal setting while still maintaining professionalism and responsibility in their work. We are based in Kameeldrift-East, Pretoria.

The following areas of expertise are non-negotiable:

• Strong phone etiquette and communication skills
• Clerical skills for organising and maintaining files and records, with strong attention to detail
• Assist with filing, scanning, and organising documents (digital and physical)
• Provide general administrative assistance to management
• Answer and direct phone calls, emails, and messages
• Proficiency in Microsoft Office, specifically Outlook and Excel
• Preparing monthly statements and following up on debtors
• Ability to work independently and take initiative
• Prior experience in a similar role is preferred
• Ability to learn technical information quickly
• Bookkeeping experience (specifically using Xero Accounting)
• Schedule meetings and manage basic appointment bookings
• Prepare simple documents, reports, and correspondence
• Assist with general office administration
• Fluency in Afrikaans and English (due to the nature of our business, most of our clients are Afrikaans-speaking farmers)
• Any ad-hoc tasks that may arise

Education:

• High School (matric) (Required)

Experience:

• Administrative: 3 years (Preferred)
• Xero: 1 year (Required)
• Microsoft Excel: 2 years (Required)

Language:

• Afrikaans (Required)
• English (Required)

License/Certification:

• Driver's license (Required)

Minimum Requirements:

• Grade 12 / Matric certificate
• Basic computer literacy (Microsoft Word, Excel, Outlook)
• Good communication skills in English and Afrikaans (written and verbal)
• Strong organisational skills and attention to detail
• Willingness to learn and take instruction
• Must be an animal lover, as there are dogs on the premises

Personal Attributes:

• Reliable and punctual
• Professional and polite manner
• Eagerness to learn and grow

Honest and trustworthy

Pay: R16 000,00 - R18 000,00 per month

Education:

• High School (matric) (Required)

Experience:

• Xero Accounting: 2 years (Required)
• Microsoft Excel: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person