Administrative Lead

We are looking for an experienced and dependable Administration Lead with a strong bookkeeping background to support our site-based operation in Secunda.

This role combines bookkeeping, financial administration, job-costing and general operational support. The successful candidate must be confident working independently, take ownership of deadlines and accuracy, and be an absolute team player who is willing to assist wherever needed to help the team achieve its results.

Key Responsibilities

Bookkeeping and Financial Administration

· Generate quotations, invoices and purchase orders.

· Process and allocate customer and supplier payments.

· Maintain accurate creditors’ and debtors’ records.

· Reconcile creditor, debtor and other open accounts.

· Verify purchase orders against supplier invoices.

· Capture invoices and prepare customer and supplier statements.

· Maintain accurate payment and remittance records.

· Prepare final job-cost calculations.

· Produce relevant financial reports.

· Administer, issue and reconcile petty cash daily.

· Investigate and resolve financial discrepancies promptly.

Systems and Operational Administration

· Maintain accurate information on QuickBooks and Smartsheet.

· Update quotations, sign-offs, service entries, invoices and payments.

· Complete Ariba administration, including service entries, invoicing, remittance allocations and RFQ preparation.

· Perform relevant Sasol Portal administration and follow up on unresolved queries.

· Administer, file, scan and maintain job-card and job-order documentation.

· Follow up on job-card queries with clients and relevant stakeholders.

· Prepare scope calculations before quotations are generated.

· Identify and escalate issues affecting the operational process flow.

· Attend to internal and external correspondence.

· Maintain accurate electronic and manual filing systems.

· Provide general administrative assistance to the operational team as required.

Minimum Requirements

· Matric/Grade 12.

· A recognised bookkeeping certificate or qualification.

· At least two to three years’ relevant bookkeeping and administrative experience.

· Practical experience with creditors, debtors, invoicing, reconciliations, payment allocations and financial record-keeping.

· Working knowledge of bookkeeping principles and financial controls.

· Computer literacy, including Microsoft Excel and Outlook.

· A valid driver’s licence.

· Own reliable transport.

· Willingness and ability to report for a shift commencing at 07:00.

· Willingness to work weekends, public holidays or additional hours when required by project demands or during audits.

Advantageous Experience

· Experience using QuickBooks.

· Working knowledge of Ariba, the Sasol Portal and Smartsheet.

· Previous experience in a construction, industrial or site-based environment.

· Experience with job cards, job costing and project-related financial administration.

The Ideal Candidate

You will be:

· Highly accurate and attentive to detail.

· Confident working with financial information, calculations and reconciliations.

· Organised and able to manage competing deadlines.

· Self-motivated and capable of working independently without constant supervision.

· Proactive in identifying and resolving discrepancies or outstanding matters.

· Trustworthy and able to handle confidential financial information.

· A clear and professional communicator.

· Calm and dependable in a fast-paced site environment.

· Flexible and willing to assist beyond your usual responsibilities.

· A genuine team player who understands that shared effort is essential to achieving operational results.

If you are a hands-on bookkeeping professional who takes pride in accurate work, follows tasks through to completion and enjoys contributing to a close-knit operational team, we would like to hear from you.

Pay: R15 000,00 - R25 000,00 per month

Work Location: In person