Administrative Officer - Department of Engineering and Technology Management (1 post)

UP Professional and Support FACULTY OF ENGINEERING, BUILT ENVIRONMENT AND INFORMATION TECHNOLOGY

DEPARTMENT OF ENGINEERING AND TECHNOLOGY MANAGEMENT

POST TITTLE: ADMINISTRATIVE OFFICER (1 POST)

PEROMNES POST LEVEL: 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the above vacancy The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development. Responsibilities

• Communicate and provide programme information;
• Provide Student Support & guidance- "One stop Service";
• Execute tasks pertaining to the Academic degree programmes;
• Manage all executive task correspondence and communications with relevant stakeholders;
• Liaise with students and external examiners;
• Assist academic leaders;
• Check the credit lists to ensure the accuracy and integrity of marks captured and to verify the final term decisions for awarding degrees
• Maintenance of applicable postgraduate student database;
• General departmental and administrative duties;
• File documents and management information;
• Extract filed documentation when needed;
• Receive and handle all correspondence within competence field;
• Office maintenance and facilities support: Planning and managing routine maintenance tasks;
• Occupational Health and Safety: Safety protocols like first aid, fire safety and emergency procedures are followed;
• Review and recommend changes to the Departmental website
• Attend to all general enquiries;
• Liaise with students, industry partners, other academic departments, and relevant support services, departmental staff;
• Receive visitors in a professional manner;
• Respond to enquiries from the Department's social media pages.

Minimum Requirements

• Grade 12 qualification with four years’ work experience, including:
• Experience working in a tertiary or academic environment;
• Experience in the use of MS Office programmes, Learner Management System (ClickUP) and web based systems.

OR

• A relevant three-year National Diploma with two years’ work experience, including:
• Experience with working in a Tertiary or academic environment;
• Experience in the use of MS Office programmes, Learner Management System (ClickUP) and web based systems .

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Knowledge of Faculty student administration process;
• Knowledge of subject field and courses;
• Knowledge of the Academic Information Service;
• Database Management;
• Record Keeping Systems;
• Ability to accomplishes tasks and processes accurately and completely;
• Ability to manage difficult and complex situations by applying appropriate interpersonal skills to resolve conflict, achieve positive outcomes, and ensure adherence to applicable policies, procedures, and regulations;
• Ability to listen to symptom descriptions; to analyze problems; to respond effectively and to provide constructive feedback to the client on problem resolution.

Added Advantages And Preferences

• BA or equivalent degree
• Experience in student support and services
• Experience in the use of web based educational systems

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 10 July 2026.

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Amogelang Sesele, Tel: (012) 420 2100 for application-related enquiries, and Andani Ramulongo , Tel: (012) 420 4519 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 October 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, but is not limited to candidates from under represented designated groups. All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.