Administrative Officer

Department Description/Departement Beskrywing

Centre for the Advancement of Social Impact and Transformation Administrative Officer (Post Level 11) (Stellenbosch Campus) Ref. ASI/199/0726 The Centre for the Advancement of Social Impact and Transformation (CASIT) functions as a Professional and Administrative Support Service (PASS) entity within the Responsibility Centre of People, Culture and Transformation. It is mandated to advance, advocate, engage, advise, guide, develop, support, facilitate, activate, co-create, influence, enable, coordinate institutional engagements in terms of Social Impact and Transformation at Stellenbosch University (SU). The Centre is to be also responsible for reporting, monitoring, and evaluation of Social Impact and Transformation on an institutional level. The role is central to ensuring day to day operations of CASIT. The Administrative Officer is responsible for assisting the Financial Officer with requisitions and purchase orders for student projects and staff support (portfolios) at CASIT.

Duties/Pligte

• Responsible for general office procurement (equipment and computer accessories).
• Completing requisitions and payments on behalf of the Division.
• Assisting the Financial Officer with monitoring and asset registration.
• Assisting the Financial Officer with quarterly monitoring.
• Providing administrative support to all staff within the Centre.
• Providing administrative support to the facilities officer of the Old Luckhoff building.
• Receiving guests and dealing with general queries.
• Taking responsibility for the administration and logistics in support to functions in the Centre.
• Providing logistical support for workshops, travel, accommodation and arrangements.
• Administering the strategic calendar of the Division.
• Responsible for overall office supervision, including coordination of cleaning support to the Division.

Job Requirements/Pos Vereistes

• Qualification in office administration.
• A Matric certificate.
• At least two years' secretarial and/or administrative experience.
• Excellent verbal and written communication skills.
• The ability to liaise appropriately with individuals within and outside the University.
• Proven knowledge and extended experience of the use of administrative and financial computer systems.
• Independence and accuracy in performing tasks.
• Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint and Outlook).
• High-level organisational ability with proven ability to prioritise.
• Outstanding interpersonal skills.

Recommendation/Aanbeveling

• None.

How To Apply/Hoe Om Aansoek Te Doen

#PSS

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Stellenbosch University reserves the right not to make an appointment. Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement.

Apply online at https://www.su.ac.za/en/careers-su by clicking "Apply now" at the top to the right of the page for the specific vacancy. The University reserves the right to investigate qualifications and conduct background checks on all candidates.

If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful.

Enquiries/Navrae

Enquiries about this post: Grizelda Adams on 021 808 4010, or at grizeldaa@sun.ac.za

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at sun-e-hr@sun.ac.za

• Currency Commencement Date01-Sep-2026 Closing Date31-Jul-2026 Amount of Travel Work At Home