Administrative Officer

Post Number 8021413 (ITS 8290) Faculty/Department University of the Western Cape -> Dentistry -> Dean's Office: Dentistry Type of Position Permanent - Full Time Length of Contract Period Location Tygerberg Campus - WC ZA (Primary)

Closing Date 8/7/2026

Role Clarification & Key Performance Areas

Through its pursuit of excellence in teaching, research and community service, the Faculty of Dentistry is committed to promoting and transforming oral health services in South Africa. The Faculty plays an active role in producing graduates of the highest standards for oral health delivery, and has gained international recognition through its community-based and professional approach to education. The Faculty Office plays a key role in supporting the Academic Programme

Purpose of the job:

To provide administrative support to the Faculty Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.

Applications are invited from suitably qualified, experienced and dynamic candidates for appointment to the post of Administrative Officer: Faculty.

Key Responsibilities will include:

• Academic Administration (applications, selections, registrations and related administrative processes)

• Committee Administration (agendas, minutes and reports)

• Marketing

• Enquiry Management

• Student Enquiries

• Liaising with relevant stakeholders

• General Administration

• Performing any other administrative duties as may be assigned by the Dean or Faculty Manager Minimum Requirements

• Matric / Grade 12

• A minimum of 3 years' administrative experience, preferably at a tertiary institution

• Excellent communication (written and oral) and interpersonal skills

• Accuracy and attention to detail

• Proficiency in computer programmes/software packages

• Experience with the SASI system would be an advantage

Key competencies

• Excellent interpersonal skills

• Ability to work efficiently under pressure and without supervision

• High degree of confidentiality

• Report writing and minute-taking skills

• A full Job Description is available on request.

For further information on this position (but not applications), please contact the Faculty Manager, Ms Joline Savill on tel.no. (021) 937 3159.

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/3642/9362/9708/3160/3756 or email: [email protected]. DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.