Administrative Stock Controller

Job Advert Summary

Experienced and detail-oriented Administrative Stock Controller skilled in managing office operations and supporting health & safety functions. Proficient in co-ordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

Minimum Requirements

Matric / Grade 12 certificate (Compulsory)

Proven experience as an Administrative Officer, Admin Assistant, or similar roleKnowledge of stock handling

Knowledge of office management systems and procedures

Basic accounting knowledge

Familiarity with HR and procurement processes

Basic understanding of OHS Act (if involved in safety documentation)

Multitasking ability in a fast-paced environment

Strong organizational and time-management skillsExcellent verbal and written communication skills

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook and Teams)

Ability to work independently and handle confidential information

Office Administration & Executive Support

Workplace Safety Compliance

Incident Reporting & Risk Assessment Training

Scheduling & Recordkeeping

Smartsheet’s

Operate office equipment like printers, scanners, and copiers

SHE Representative or Basic Health & Safety Training

Administrative or Office Management certifications

Duties & Responsibilities

Maintain and organize office systems, files, and records (digital and physical)

Prepare and edit documents and reports

Coordinate with other departments and external vendors

Maintain filing systems, both electronic and physical

Assist in onboarding new employees and maintaining HR records

Support finance department with petty cash, invoices, and basic bookkeeping

Liaise with suppliers, service providers, and clients as needed

Support audit processes and ensure documentation is up to date

Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.

Investigate stock difference and provide feedback on status on what was handed over to Technician and Schedulers.

Receive, log and verify all units coming in from Suppliers.

Maintain an accurate 99-100%, real-time inventory of all stock on hand.

Coordinate unit handover to the InstallerNet’s Operations/Scheduling team.

Serve as the first point of contact for stock-related queries between both Suppliers and InstallerNet.

Track or follow-up on missing or lost units.

Be able to clearly receive, log and transfer stock.

Performing regular inventory audits.

Able to solve problems and implement solutions to deliver positive business outcomes.

Monthly KPI reporting, weekly and monthly report to InstallerNet Team.