Administrator and Personal Assistant

PETROMAK OIL is seeking an experienced, reliable and highly organized Personal Assistant / Administrator to provide direct administrative support to management while also handling the company’s day-to-day accounting and bookkeeping functions.

This is a full-time, on-site position and is suitable for someone who is confident working independently, can manage multiple responsibilities, and has strong attention to detail.

Key Responsibilities

• Provide personal and executive administrative support to management
• Manage diaries, appointments, meetings and schedules
• Handle emails, correspondence, documents and confidential information
• Coordinate travel arrangements and other administrative requirements
• Maintain accurate and organized company records and filing systems
• Process supplier and customer invoices
• Capture and maintain accounting transactions using Sage
• Perform bookkeeping and assist with bank and account reconciliations
• Monitor expenses, payments, debtors and creditors
• Assist with preparation of financial reports and documentation
• Work with suppliers, customers, banks and other service providers when required
• Assist management with general office administration and day-to-day business operations

Requirements

• Minimum 3 years of relevant experience in bookkeeping, administration, or a combined PA/Accounts role
• Good practical experience with Sage accounting software
• Good knowledge of Microsoft Excel, Word and Outlook
• Strong bookkeeping and general accounting knowledge
• Excellent organizational and time-management skills
• Good written and spoken English
• High level of accuracy and attention to detail
• Professional, trustworthy and able to handle confidential information
• Able to work independently and take initiative
• Ability to prioritize tasks and work under pressure

Preferred

• Relevant accounting, bookkeeping or financial qualification
• Previous experience supporting a director or senior manager
• Experience working in a manufacturing, oil, automotive or industrial environment would be an advantage

PETROMAK OIL offers an opportunity to join a growing business where the successful candidate will work closely with management and play an important role in both the administrative and financial operations of the company.

Pay: From R8 000,00 per month

Work Location: In person