Administrator: Debtors | UD Trucks Pretoria East

UD Trucks Pretoria East currently holds a vacancy for an Administrator: Debtors to join our finance team. The successful candidate will report to the Manager: Finance and will be responsible for managing accounts receivable, ensuring timely collections, and maintaining accurate financial records.

Main Purpose

Invoicing, collecting outstanding balances and maintaining trade debtor accounts. Providing support to the creditors’ function.

The Key performance areas:

Debtors control

• Ensure that all invoices matched with order & delivery receipt are verified on the computer system
• Ensure that valid payments are processed timeously after all relevant documentation obtained
• Ensure that reconciliation of accounts are updated and cleared on a monthly basis
• Ensure that anomalies brought to the Financial Managers attention timeously and proactively
• Benefits of settlement discounts to be maximized
• Ensure accurate compliance with VAT legislation

Administration Control:

• Ensure customer data base is updated and maintained Debtor statements to be sent out within set deadlines
• Ensure accurate compliance with VAT legislation

Risk Management:

• Doubtful debts to be monitored and reported immediately
• Conducts ITC Checks
• For all new customers
• Annually for existing accounts
• Whenever significant Credit Increases are required
• Ensure credit reference are checked
• Minimize bad debt by enforcing credit terms
• Caution or stop sales to high risk customers
• Minimize bad debt by enforcing credit terms

Qualifications

• Minimum of Grade 12 (Matric)/NQF Level 4 equivalent qualification with Accounting
• Clear credit and criminal record
• Computer literate, with strong proficiency in Microsoft Excel
• Excellent verbal communication skills
• Knowledge of Evolve (advantageous)

Experience

• 1–3 years of experience in a similar role or environment (Debtors Clerk within Automotive Industry)

Skills and Personal Attributes

• Strong sense of integrity and professionalism
• Self-motivated and able to work independently
• Effective team player with strong collaboration skills
• Deadline-driven with excellent time management
• Strong follow-through and attention to detail
• Ability to perform well under pressure
• Excellent interpersonal and communication skills

Application Notice

If you have not been contacted within two (2) weeks after the closing date of this advertisement, please consider your application unsuccessful.