ADMINISTRATOR: DISCRETIONARY GRANT LEARNING PROGRAMMES (FIXED TERM CONTRACT)

Discretionary Grant Project Lead Employer Documentation

• 100% of Lead Employer documentation verified against defined criteria and checklists within the prescribed turnaround times
• 100% of Lead Employer profiles and data fully captured and verified to ensure alignment with submitted entity and project documentation
• Remediation notices issued and followed up within specified timeframes to address non-compliant, incomplete or missing documentation
• Re-verification of remediated documentation conducted, and once deemed compliant and formally signed off, submissions escalated to the Senior Officer for validation
• All compliant Lead Employer documentation uploaded and securely retained in the LMIS in accordance with document management protocols

Discretionary Grant Project Learner Documentation

• 100% of learner documentation verified against defined criteria and checklists within the prescribed turnaround times
• 100% of learner profiles and data fully captured and verified to ensure alignment with submitted learner documentation
• Remediation notices issued and followed up within specified timeframes to address non-compliant, incomplete or missing learner documentation
• Re-verification of remediated learner documentation conducted, and once deemed compliant and formally signed off, submissions escalated to the Senior Officer for validation
• All compliant learner documentation uploaded and securely retained in the LMIS in accordance with document management protocols

Discretionary Grant Change Requests

• DG change requests facilitated by guiding stakeholders through the correct process, validating submitted documentation, and coordinating and escalating internal review and approval
• Requests for extensions of time to submit compliant Lead Employer and Learner documentation are assessed against defined criteria and contextual factors, and responses are issued within predetermined turnaround times

Support the Optimisation of the Unit

• Provide day-to-day administrative tasks related to the achievement of work plans in the Unit

• Collate and file documents in the Unit

• Populate reports and submit on time, in the right format, and accurately

• National Senior Certificate or equivalent at a minimum NQF Level 4

• Relevant NQF Level 6 qualification in Business Management, Public Administration, or related field is required

• 1-2 years of experience in an administrative role

• Experience within the SETA environment will be advantageous

NOTES:

• Appointment onto the position is conditional upon the signing of a performance agreement with the organisation.
• Candidates may be subjected to a Psychometric Assessment whose results will be considered in determining whether to appoint the candidate or not.
• Applicants must note that they may be subjected to security, qualifications, criminal, credit and previous employment checks once shortlisted, and that their appointment would be subject to positive outcomes of these checks.
• The closing date for all applications is Friday, 03 July 2026. Applications received after the closing date will not be considered.
• Shortlisted candidates must avail themselves for interviews at a time, date and place determined by the Services SETA.
• The Services SETA is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of the Services SETA and its employment equity goals and targets, preference may be given, but is not limited to, candidates from under-represented designated groups. Candidates with disabilities are encouraged to apply for positions.

For enquiries, please phone Ms Thabisile Shongwe at 011 694 8660 between 08h00 and 16h00 weekdays.

The Services SETA reserves the right not to make an appointment. If you do not hear from the Services SETA within 60 days from the closing date, please consider your application unsuccessful. Services SETA will not be held liable for applications sent in any other manner except that stated in the advert.

All applications must be submitted on the Services SETA vacancy portal: www.serviceseta.org.za/vacancies.

NO HAND-DELIVERED, EMAILED, OR POSTED APPLICATIONS WILL BE ACCEPTED.