Administrator - Durban

About Us

TSAfrika is seeking a highly organized and detail-oriented Administrator to support the efficient operation of our unit. To provide efficient administrative and financial support to the unit through accurate record keeping, financial controls, cash management, cashbook processing, reporting, and general administrative duties. The role is responsible for ensuring compliance with Tsebo and client financial procedures while supporting the smooth day-to-day operation of the unit.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

Administration

• Provide comprehensive administrative support to the unit.
• Maintain accurate filing systems and unit documentation.
• Prepare daily, weekly, and monthly operational reports.
• Coordinate meetings and maintain records of minutes and actions.
• Manage incoming and outgoing correspondence.
• Capture and maintain employee and unit records on relevant systems

Financial Administration and Controls

• Maintain and reconcile the unit cashbook on a daily basis.
• Process cashbook transactions accurately and timeously.
• Handle petty cash and cash receipts in accordance with company procedures.
• Perform daily cash-ups and cash reconciliations.
• Ensure accurate recording and banking of all cash received.
• Investigate and resolve cash variances and discrepancies.
• Process supplier invoices and support accounts payable activities.
• Assist with month-end financial reporting and reconciliations.
• Maintain financial records for audit and compliance purposes.
• Monitor expenditure and support cost-control initiatives within the unit.
• Ensure adherence to Tsebo financial controls, policies, and procedures.

Stock and Reporting

Assist with stock administration and stock reconciliations. Capture stock movements and maintain accurate inventory records. Support regular stock counts and variance investigations. Generate reports relating to cash, sales, purchases, and stock.

Skills and Competencies

• Strong financial and business acumen.
• Knowledge of internal financial controls and compliance requirements.
• Cash handling and cash control procedures.
• Invoice processing and record management.
• Excellent organisational and planning skills.
• Numeracy and attention to detail.
• Stock control and inventory administration.
• Risk management skills.
• Team player, honest and reliable.
• Good communication skills (verbal and written).
• Ability to work under pressure and meet deadlines.
• Innovative approach to streamlining systems and reporting.
• Intermediate Microsoft Excel skills and computer literacy.
• Adhering to Principles and Values

Qualifications

• Matric
• Relevant Administration Certificate or Diploma will be advantageous.
• 2 - 3 years administrative experience
• Experience within hospitality, catering or contract catering environments will be advantageous
• Experience working with Microsoft Office applications.