ADMINISTRATOR: FACILITIES

The Facilities Administrator is accountable to the Facilities & Office Manager of the Coega Development Corporation (CDC).

MANDATE

The Facilities Administrator is mandated by the Facilities & Office Manager of the CDC to take responsibility for the day to day operations of the CDC offices.

DESCRIPTION

RESPONSIBILITIES AND OBLIGATIONS

The primary responsibility of the Facilities Administrator is to deliver a smooth functioning facilities administration. In pursuance of this primary responsibility, the Facilities Administrator is required to:

• Control use and storage of movable assets;
• Assume driver’s responsibilities when on leave;
• Assume reception responsibilities;
• Ordering of authorised furniture;
• Ordering of authorised office equipment and maintenance of printing machines;
• Ordering and control of Printing paper;
• Ordering stationery for new employees;
• Ordering of groceries and refreshments;
• Making use of checklists for all office management activities;
• Create requisitions on Oracle and follow up on payment for suppliers;
• Constant interaction with Office Assistants and the driver;
• Monitor and guide suppliers when they deliver service within the building;
• Mail Management – outgoing;
• Control use and safekeeping of company vehicles and maintenance thereof (service, tyre changes, fines are paid etc);
• When required collect and deliver company postage.

Added Responsibilities

• Interact with other programmes;
• Administer office space Management;
• Interact with CMMS on maintenance lodged by tenants or programmes;
• Interact with Service Providers e.g Canteen, Printing, Grass Cutting etc;
• Provide Monthly reports on Facilities and Office Admin related matters;
• Understands Safety, Health & Environment.

EXPECTED OUTCOMES

• The CDC offices run smoothly on a day to day basis;
• Reduction of overhead costs;
• Company vehicles and booking systems are well maintained;
• Movable assets under the control of office management are properly managed;
• Groceries, refreshments and stationery stock levels are maintained;
• Furniture is received in good order and timeously as and when required;
• New employees receive all necessary equipment upon arrival;
• Ensure that invoices received from Finance for authorisation are returned to Finance speedily to ensure that payments are made on time;
• Understand CDC systems- Oracle, CMMS, Timesheet etc

MINIMUM REQUIREMENTS

• National Diploma in Office Management or any other related field of study;
• Minimum of 3 years’ experience in an office management environment;
• Good computer skills and communication skills;
• Valid driver’s license.

Closing Date: 01 September 2026

In accordance with Coega Development Corporation (CDC) Employment Equity Plan, preference will be given to Persons with Disability to strengthen demographic representation within CDC workforce.

The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted, and if you have not heard from us within one month of submitting your application, please consider it unsuccessful.

CDC reserves the right not to make an appointment to any advertised position. No late applications will be considered.

All applications must be forwarded to recruitment@coega.co.za

LOCATION: Gqeberha EMPLOYMENT TYPE: Permanent GRADE: B3