Administrator

Job description:

JOB PURPOSE:

Complete specialised administrative function within the hub, to ensure satisfied customers and clients.

QUALIFICATION/EXPERIENCE

• Matric
• Certificate in Business Administration (advantageous)
• Min 2-3 years’ experience in similar role in a logistics environment is essential
• Attention to detail, accurate with good numeric skills.
• Must be able to prioritise and have organisational skills
• Must have a sense of internal control / audit practices and have the ability to maintain appropriate systems
• Must have the ability to work with tight deadlines.
• Google workspace / MS Office, Excel intermediate level

RESPONSIBILITIES:

Transport Administration

• Act as interface between the Hub and Local Transport Provider on day -to day issues.
• Capture and verify local transport schedule, dispatch local load stats, delivery matrix (trip sheets), times etc. in excel for monthly reports.
• Capture problems with en route deliveries, liaise with the store to get resolved and then provide feedback to the transport manager.
• Liaise with transport provider with regards to any deviations on debrief and trip sheets
• Capturing daily transport provider vehicle log sheets accurately (i.e. KM’s, overtime, returns etc.)
• Ensuring signing off on all weekly Matrix’s (FMS) by Hub/Operations Manager and submit on time to Head Office.
• Reconcile electronic delivery matrix to manual daily information (Reconcile new local module schedules)
• Filing of all trip sheets daily
• Hub Month End Reports, etc. Diesel consumption and Corne sheets.
• Liaise with SP/HO and operational Planner. DOM/Store/RM with regards to ad hoc vehicles for special deliveries and ensure that necessary references are required.

Administer Helpdesk

• Oversee the supplier direct delivery processes
• Handle store queries
• Capture daily problem stores on excel and liaise with Store Managers to verify issues
• Identify problem store queries and provide feedback to transport SP once resolved and update necessary sheets
• Clean up IBT’s on Helpdesk weekly/monthly
• Ensure contact list for stores is updated when required

General Administration Tasks

• Weekly/monthly Operations admin reports to be sent to HO and RM
• Compile and submit operations report (Missorts, 5 & 14 day and Invocom report) to Operations Manager and Regional Manager for JHB hubs
• Ensure effective administration of all HR related items
• Create Purchase requisitions to generate Purchase orders on SAP

GENERAL REQUIREMENTS:

• Team player; Communication skills; Able to maintain confidentiality; Stress Tolerance; Planning, Organizing and Control; Detail Orientation; Problem Assessment and Service Orientation
• The position requires a highly disciplined self- starter that can work independently and within a team, under pressure and meet deadlines
• Self-starter willing to show initiative and approach tasks with a “hands-on” attitude
• Proactive approach to problem-solving
• Ability to function within various teams and environments, but also work independently
• Excellent communication skills

Pepkor Logistics strives for equal opportunity in terms of its employment equity guidelines, candidates with disability are encouraged to apply and an indication in this regard will be appreciated.

By submitting your application, you are giving Pepkor Logistics implicit consent to the storage and processing of your personal information.

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful.

Application Question(s):

• Do you have a Matric?
• What is your highest qualification?
• Do you have experience in logistics Administration?
• Please rate your MS Office Excel?
• Do you currently reside in Johannesburg?

Work Location: In person