Administrator

JOB PURPOSE:

Provide specialist financial and administration support to Pepkor Logistics finance related affairs.

QUALIFICATION/EXPERIENCE:

• Min 2-3 years experience in similar role working with a financial system, preferably SAP
• Business or Financial qualification (NQF level 5 or above)
• Attention to details, highly accurate, able to meet tight deadlines.
• Able to prioritize and have good planning, organizational and communication skills
• Have a sense of audit practices and have the ability to maintain systems/processes
• PC literacy - MS Office (Excel min intermediate level) / G-Suite working experience preferable

RESPONSIBILITIES:

Creditors:

• Review purchase orders of designated responsible regions
• Review GRVs on a daily basis and verify invoices for accuracy and completeness; Reject incorrect invoices back to the originator for re-submission
• Capture supplier invoices using the SAP procurement module; exceptional manual capturing must follow the authorization procedure.
• Reconcile creditors and prepare payments according to the prescribed terms, timeously and accurately
• Follow up on supplier Invoices / statements
• Maintain audit trail in SAP for addition / deletion / amendments to the supplier master data
• Capex/Projects: Capture supplier invoices via the procurement module and update the Capex order control sheet
• Generate payment batches timeously
• Process and replenish Petty Cash for the designated responsible regions timeously
• Process downpayment / progress payment / upfront payment and follow up on supporting documents to ensure clearance by month end

Debtors:

• Maintain audit trail in SAP for addition / deletion / amendment to customer master data
• Generate customer invoices and statements (including inter company), follow up on outstanding debtors

Cash & Bank:

• Resolve and clear bank unallocated items daily and ensure zero outstanding items at month end
• Management of daily and month end cash flow (48 hours in advance)
• Send / request funds timeously accordingly to the cashflow projection

General Ledger:

• Preparation of journals for accruals, provisions & corrections
• Upload all journals to SAP, after being approved
• Review the General ledger for accuracy at month end
• Compile monthly variance analysis between actuals & budget (P&L)

General Administration:

• Compile KM Travel & Subsistence allowance schedule for payroll input monthly as per deadline
• Ensure relevant contracts/ SLA / rates / statutory documents have been filed digitally
• Ensure all source documents are filed in the prescribed drives in Google
• Attend to other ad hoc tasks when/if applicable
• Keep record of box sequences with Metrofile - instruct for destruction and
• inform such change internally

GENERAL REQUIREMENTS:

• Self-starter willing to show initiative and approach tasks with a “hands-on” attitude
• Proactive approach to problem-solving
• Ability to thrive under pressure and deadlines
• Ability to function within various different teams and environments, but also work independently
• Excellent communication skills

Pepkor Logistics strives for equal opportunity in terms of its employment equity guidelines, candidates with disability are encouraged to apply and an indication in this regard will be appreciated.

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful.

Application Question(s):

• Do you have a Matric Certificate?
• Do you have working experience with General Ledgers / Balance sheets?
• Do you have experience in processing Profit and Loss / Capex & Opex?
• Do you have experience working with MS Office / G-Suite (Excel min intermediate level) ?
• Describe your experience liaising with stakeholders?
• Do you have a Bookkeeping or Business/ Financial Administration Certificate or similar (NQF level 5 or above)?
• What is the value of Creditors Account you deal / dealt with on a monthly-basis?
• Do you have experience in working on SAP?

Work Location: In person