Administrator

Life Choices is looking for a proactive, organised and service-driven Administrator to support the day-to-day operations of our organisation. This role is central to ensuring our facilities, transport, procurement, inventory, health and safety, and administrative systems operate efficiently, enabling our programme teams to deliver meaningful impact. The role of administrator involves a great deal of multitasking, support, greeting and directing visitors when required, answering and responding to calls, requests and emails, and filing.

Operations is the main support programme for the organisation, providing a wide range of services to staff, beneficiaries and external stakeholders.

Responsibilities:

• Facilities/Building Management: Help oversee the daily operation of our premises, including building opening/closing, office readiness and ensuring a safe, organised environment.
• Transport Scheduling: Plan and coordinate staff transport, optimise schedules and routes, and communicate updates and changes.
• Vehicle Maintenance: Coordinate vehicle licensing, servicing, roadworthy inspections and maintenance to keep vehicles compliant and operational.
• Procurement & Supplier Management: Source quotations, coordinate purchases, maintain supplier relationships and ensure procurement processes are efficient and compliant.
• Inventory & Stock Control: Manage operational stock, equipment and organisational assets, ensuring accurate records and sufficient supplies.
• Events & Meeting Support: Assist with the logistics, setup and coordination of meetings, training sessions and organisational events.
• Health & Safety: Act as a Health and Safety Representative by conducting workplace inspections and promoting a safe working environment, where necessary.
• IT Support: Troubleshooting, offering support and resolving technical issues to keep systems running smoothly with minimal downtime. Offer administrative support to any IT functions required.
• Administrative Support: Maintain organised filing systems, provide reception relief when required, and support the Operations team with a range of administrative tasks.

Please note that the successful candidate may be required to take on other responsibilities or perform duties not covered by this list but which may be necessary due to the evolving nature of the role and the operational requirements of the organisation.

Requirements and Experience:

• Matric is essential.
• A degree/certificate in business administration or business management is advantageous.
• Proficient in information technology and digital systems
• Previous experience working for an NGO or in a similar role is highly advantageous.
• Experience working in an organisation with varied facilities and maintenance requirements.
• Knowledge and experience in Health and Safety is advantageous.

We're looking for someone who is:

• Highly organised with excellent attention to detail.
• A proactive problem-solver who takes initiative.
• Comfortable managing multiple priorities in a fast-paced environment.
• A confident communicator with strong interpersonal skills.
• Customer-service focused and committed to delivering high-quality support.
• Tech-savvy and confident using digital systems and workplace collaboration tools.
• Team player, with the ability to function independently.
• Passionate about contributing to an organisation that creates opportunities for young people.

If you’re excited by this opportunity, please submit your CV (two pages maximum) with at least two contactable references, as well as a well-crafted cover letter outlining your experience and why you would be a great fit for this role.

EE candidates are highly preferable.

Should you not have heard from us within three weeks of the closing date, please know that your application has been unsuccessful.

Pay: R7 500,00 - R11 500,00 per month

Work Location: In person