AI Automation Specialist

AI Automation Specialist (Zapier, APIs, ChatGPT & Workflow Automation) – Remote | U.S. Hours****Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role At Pavago, one of our clients is hiring an AI Automation Specialist to design, build, and deploy scalable AI-powered workflows that reduce manual work and improve operational efficiency across the business.

This is not a theory, strategy, or research role.

You will be responsible for:

• building real automations
• integrating systems and APIs
• deploying workflows used in day-to-day operations
• improving operational speed, accuracy, and scalability

This role is ideal for someone who has actually built end-to-end automations and understands how to connect:

• systems
• workflows
• APIs
• AI tools
• business operations

If you think in systems, automation, and operational efficiency — this role is a strong fit.

*What You’ll Own**Process Analysis & Automation Design Analyze operational workflows and identify automation opportunities

• Design systems that:
• • reduce manual effort
    • improve operational accuracy
    • increase execution speed
• Translate business requirements into scalable automation workflows
• Recommend automation improvements proactively

AI & Workflow Automation Development* Build automations using:

• • Zapier
    • Make
    • n8n
    • Power Automate
• Integrate AI tools such as:
• • ChatGPT / OpenAI
    • Claude / Anthropic
    • Gemini / Google AI
• Automate workflows across:
• • operations
    • customer support
    • marketing
    • HR
    • reporting
    • internal coordination

APIs, Integrations & Technical Execution* Connect systems using:

• • APIs
    • webhooks
    • third-party integrations
• Ensure reliable data flow across multiple platforms
• Troubleshoot and resolve workflow or integration issues quickly
• Build scalable, maintainable automation systems

Optimization & Performance Improvement* Monitor workflow reliability, speed, and uptime

• Improve:
• • scalability
    • automation logic
    • output accuracy
    • operational efficiency
• Continuously optimize workflows based on usage and results
• Identify opportunities to eliminate repetitive operational work

Documentation & Operational Visibility* Document automation workflows clearly including:

• • triggers
    • logic
    • integrations
    • outputs
    • dependencies
• Maintain structured SOPs and operational documentation
• Provide visibility into:
• • automated workflows
    • operational impact
    • efficiency improvements

Cross-Team Collaboration* Work closely with non-technical teams to gather workflow requirements

• Translate operational ideas into working automation systems
• Explain automation logic clearly to stakeholders
• Recommend scalable process improvements proactively

What Success Looks Like* Manual workflows are replaced with scalable automation systems

• Automations run reliably with minimal downtime or intervention
• Operational speed and efficiency improve measurably
• Systems remain organized, documented, and maintainable
• Teams save time through automation and AI-driven workflows
• Leadership has visibility into automation impact and operational gains

What Makes You a Strong Fit* You’ve built real automations end-to-end

• You think in:
• • systems
    • workflows
    • scalability
    • efficiency
• You’re technical enough to build integrations independently
• You communicate technical concepts clearly to non-technical teams
• You enjoy solving operational inefficiencies
• You move quickly, iterate fast, and improve systems continuously

*✅ Must-Have Requirements**Experience Proven experience in:

• • workflow automation
    • process optimization
    • automation system design
    • AI workflow implementation

Technical Skills* Hands-on experience with:

• • Zapier
    • Make
    • n8n
    • Power Automate
• Experience integrating AI tools and APIs including:
• • OpenAI
    • Anthropic
    • Google AI
• Strong understanding of:
• • APIs
    • webhooks
    • data structures
    • automation logic
• Strong analytical and troubleshooting skills

Communication & Documentation* Excellent written and verbal English communication skills

• Strong documentation and process-writing ability

• Ability to explain automation workflows clearly to stakeholders

• Nice to Have

• Programming experience in:

• • Python
    • JavaScript

• Experience with:

• • Google Sheets
    • Airtable
    • Notion

• Familiarity with:

• • HubSpot
    • Salesforce
    • ClickUp
    • Slack

• Knowledge of:

• • prompt engineering
    • AI workflow optimization
    • RPA tools such as UiPath

️ Tools You’ll Work With* Google Workspace

• Zapier / Make / n8n / Power Automate
• OpenAI / Anthropic / Google AI tools
• Slack
• Asana / ClickUp
• APIs & webhook integrations

What a Typical Day Looks Like* Identify automation opportunities across business workflows

• Build and deploy AI-powered automation systems
• Connect platforms and tools using APIs and integrations
• Debug and optimize workflows for reliability and scalability
• Document automation logic and operational processes
• Collaborate with teams on workflow improvements and implementation

In short:

You replace repetitive manual work with scalable, reliable automation systems powered by AI and integrations.

Key Metrics for Success (KPIs)* Number of workflows and processes automated

• Reduction in manual operational workload
• Workflow uptime and automation reliability
• Speed and quality of implementation
• Accuracy of automation outputs
• Operational efficiency improvements
• Quality and completeness of documentation

Why This Role Stands Out* Direct impact on operational efficiency and scalability

• Work at the intersection of AI, automation, and operations
• High ownership with real implementation responsibility
• Opportunity to build systems used daily across the business
• Exposure to cutting-edge AI and automation tools
• Strong growth opportunities in:
• • AI Operations
    • Automation Engineering
    • Systems Operations
    • Technical Operations
    • AI Workflow Architecture

Interview Process* Initial Phone Screen

• Video Interview
• Practical Automation Assessment
• Client Interview
• Offer & Onboarding

Apply Now If you:

• build automations that actually work
• think in systems and operational efficiency
• enjoy connecting tools and workflows
• love eliminating repetitive manual work

this is a strong opportunity to build real AI-powered operational systems with measurable business impact.