Asset Management Supervisor

The core purpose of the position is to: Always act in accordance to the Asset Management & Company Policy

• To oversee the accuracy of the overall inventory management to our internal and external customers in an accurate, efficient and pro-active manner in accordance to company policies and procedures.
• To compile and review relevant, useful and accurate reports to our internal and external customers in real time based on the data provided by the senior stock controllers.
• To ensure the accuracy of the input of records of all stock movements constantly in adherence to company policies and procedures.
• To assist the senior stock controllers with their tasks.
• To stand in for the Asset manager as and when required.
• To be the first point of contact to manage the wider Asset Management team

Key Responsibilities

Inventory Management – National (20 %)

# Defined as the region / REGIONS performance

Ensure that supervisor is available for escalation, both internal and external csutomers

Manage the inventory process as per am policy,

Drive aw clean-up and conformity

Ensure maintenance stock is sufficient and proactively manage and communicate (customer & Manager) on national level for your assigned regions / region

Ensure sufficient checks in place in regions to trap and manage exceptions for daily, weekly and monthly tasks (supervisors & seniors)

Manage & sign off monthly stock takes

Manage & sign off monthly movement reports

Manage & sign off regional & national recons (maintenance)

Manage & sign off bakkie stock checks

Manage & sign off national repairs

Manage & sign off monthly site audits completed by am & fs staff for both maintenance & project calls

Manage accuracy of the information on assetWISE and the daily task

Maintain & update Stowe am policy

Namos activations

Manage Stowe & commercial stock

Inventory Management – Regional (5 %)

# Defined as the Supervisor specific tasks, for example if a supervisor handles a specific corporate in his region

Ensure Maintenance Stock levels are sufficient

Ensure Stock Takes are completed monthly as per AM Policy

Ensure Daily movements are completed timely and accurately

Ensure Recon's are manged

Ensure Monthly Bakkie Stock takes are completed as per AW Policy, escalate to FS Supervisors then D/Head for none compliance

Ensure Faulty Stock and repair vendors are managed correctly as per AW Policy

Ensure Site Audits are captured upon receipt and AW information correct

Ensure All open stock request is communicated accurately on daily basis and update daily open call report

Ensure Stowe & Commercial stock audited monthly

Ensure Written off & Obsolete Stock is managed monthly

Projects National – 15 %

# Defined as the holistic ownership of the region / regions projects

Ensure that correct staff attends weekly Project meetings, Regions to understand the upcoming projects stock requirement and documentation to close AM deliverables

Manage Projects from AM perspective (Complete AM ownership) including Stock & Decom checklists, Escalate to Senior / Supervisor for any customer engagement required

Ensure all Stock Checklist are manged from Issuing to close off and updated on AW

Escalate any Project issue's to National Project Coordinator and ensure that Project team is aware of any impact to planned time lines

Management of staff, contractors – 15 %

1st escalations point for staff, internal, external customers & contractors

Manage daily, weekly and monthly deadlines for yourself and staff members

Ensure staff, including contractors, adhere to internal processes & policy

Ensure seniors understand and enforce internal policy and procedures

Mentor and support AM staff e**nsuring that staff have your assistance when it is required.

Drive monthly meetings with staff and ensure proactive & transparent communication (seniors - supervisors - div./h)

Ensure monthly Performance management is in place & Perform Performance appraisals as required by Company Manage contractors AM deliverables

Identify and motivate any AM requirement to div./h

Identify and manage departmental training requirement for assigned region

Ensure deductions are driven to finalization via correct internal process

Ensure stock replacements are done as per deductions

Attend weekly meeting with the Asset Manager to raise any items that require attention

Engage with the team regularly in order to provide upward feedback

Ensure that policies and procedures are adhered to

Internal process – 15%

Ensure that overtime, standby, leave is managed (seniors - supervisors - hr/ div./h) and documentation sent to the Asset Manager on time monthly

Ensure internal hand over is correct and meets the requirements of both internal & external customers

Manage monthly claims / deductions and ensure they are submitted to the correct department and on time as per respective policy

Manage leave to ensure optimal staff availability but also reduce financial risk for company

Ensure that staff comply with deadlines.

HSSE, Policy, Procures and SOP – 10 %

Identify process failures, engage with the relevant internal and or external stake holders and close off via Div. Head, Supervisor is responsible to take full ownership of any issue identified, engage with the relevant person and put the corrective steps in place

Div. H to be involved for consultation if required

Continuously drive service improvement by reviewing current Policy, Procedures and SOP

Complete relevant SOP and submit to Div. Head

Update the AM Policy and sign off via Div. Head before publishing

Ensure that you understand the health and safety policy and requirement of the company as well as the health and safety act 85 of 1993

Ensure staff have the correct training and supervision required to deliver their work in a safe way

Ensure that all dangers are identified, interaction for employee's and or visitors must be managed, and preventative measures are put in place to ensure hazards are manged and removed if possible, else employee's and or visitors must have the correct safety equipment required when entering the warehouse

Ensure access to warehouse is controlled and no unauthorized personnel enters the warehouse without the correct approval, safety equipment and supervision

Ensure that all employees and or visitors always comply with occupational health and safety act 85 of 1993 and the health and safety requirements set in place by the company

Reporting & Customer Management – 10 %

Ensure monthly manual reporting is accurate for submission to automated reporting

Ensure monthly customer report is send out accurate and on time as per assigned tasks

Attend monthly customer operational meeting

Manage internal missed SLA's, engage with the customer for missed calls, or possible missed SLA upliftment and follow the correct internal process to ensure correct close off

Customer engagement on a regular basis

Ensure open call report is accurate and send out daily

Engage regionally with FS supervisors and team leaders

Finalise format of the stock level report and ensure that all issues or queries have been resolved before sending to the Asset Manager.

Finalise the format of the consumables recon and ensure that all issues or queries have been resolved before sending to the Asset manager.

Review the minimal and optimal stock level reports and ensure that any issues or queries have been resolved. Collate critical detail and failure rates with assistance from QA. Provide updated report

To compile a recommendation report for stock levels and send to the Asset manager.

Ensure all queries or issues resulting from the movement report have been resolved.

*Attend to any outstanding queries or escalated ite