Assistant Stores Manager

Position Title

Assistant Stores Manager

Department

Stores and Inventory Management

Reporting To

Stores Manager

Location

Cape Town, Western Cape, South Africa

Employment Type

Permanent

POSITION PURPOSE

The Assistant Stores Manager is responsible for supporting the Stores Manager in the effective management of inventory, warehousing, materials control, and stores operations within the steel manufacturing plant. The role ensures the availability of raw materials, consumables, spare parts, tools, and production-related inventory while maintaining accurate stock records and supporting operational efficiency.

The incumbent will assist in supervising stores personnel, enforcing inventory control procedures, and ensuring compliance with company policies, health and safety standards, and operational requirements.

KEY RESPONSIBILITIES

Inventory Management

• Assist in the management and control of all inventory held within the stores and warehouse.
• Monitor stock levels to ensure uninterrupted production operations.
• Coordinate stock replenishment activities and maintain minimum and maximum stock levels.
• Investigate and resolve stock discrepancies.
• Participate in cycle counts and annual stock-taking activities.
• Ensure accurate inventory records are maintained at all times.

Materials and Spare Parts Control

• Monitor the availability of production consumables, engineering spares, tools, and maintenance materials.
• Coordinate the issuing and receiving of stock items.
• Ensure critical spare parts are adequately stocked to minimise plant downtime.
• Liaise with procurement regarding stock requirements and shortages.
• Assist in identifying obsolete, slow-moving, and surplus stock.

Warehouse Operations

• Supervise the receiving, storage, handling, and dispatch of materials.
• Ensure proper storage and preservation of stock items.
• Maintain housekeeping standards within the stores and warehouse areas.
• Ensure materials are correctly labelled and stored according to specifications.
• Support the implementation of warehouse optimisation initiatives.

Staff Supervision

• Assist in supervising stores personnel and warehouse assistants.
• Allocate daily tasks and monitor performance.
• Ensure compliance with company procedures and work instructions.
• Assist with training and development of stores staff.
• Promote teamwork and productivity within the department.

Health, Safety and Environmental Compliance

• Ensure compliance with the Occupational Health and Safety Act.
• Promote safe material handling practices.
• Ensure proper use of personal protective equipment (PPE).
• Report hazards, incidents, and near misses.
• Support environmental and waste management initiatives.

Administration and Reporting

• Generate inventory and stock reports as required.
• Maintain accurate records of stock movements.
• Assist with monthly inventory reconciliations.
• Monitor and report on key inventory performance indicators.
• Support internal and external audit processes.

Any other duties which may be reasonable required, due to the operational requirements of the business.

QUALIFICATIONS

Minimum Requirements

• Grade 12 (Matric).
• Diploma or Certificate in Supply Chain Management, Logistics, Warehouse Management, Inventory Management, or a related field.

Preferred Qualifications

• National Diploma in Logistics, Supply Chain Management, or Operations Management.
• Inventory Control or Warehouse Management certification.

EXPERIENCE

• Minimum 3–5 years' experience in stores, warehouse, or inventory management.
• Minimum 2 years' supervisory experience.
• Experience within a manufacturing, engineering, mining, or steel production environment will be advantageous.
• Experience with ERP systems and inventory management software.

KNOWLEDGE REQUIREMENTS

• Inventory control principles.
• Warehouse management practices.
• Materials handling procedures.
• Stock control systems.
• Procurement and supply chain processes.
• Occupational Health and Safety requirements.
• Basic understanding of steel manufacturing operations.
• South African labour and safety legislation.

SKILLS AND COMPETENCIES

Technical Skills

• Inventory management.
• Stock reconciliation.
• ERP systems (SAP, Syspro, Sage, or similar).
• Microsoft Excel and reporting.
• Materials planning and control.

Behavioural Competencies

• Strong attention to detail.
• Leadership and supervisory ability.
• Planning and organising skills.
• Problem-solving capability.
• Communication skills.
• Accountability and integrity.
• Ability to work under pressure.
• Customer service orientation.
• Teamwork and collaboration.

KEY PERFORMANCE AREAS (KPAs)

Key Performance Area

Measurement

Inventory Accuracy

Variance percentage

Stock Availability

Stock-out occurrences

Stores Operations

Efficiency and compliance

Housekeeping Standards

Audit results

Safety Compliance

Incident-free performance

Reporting Accuracy

Timely and accurate reports

Staff Supervision

Team performance and productivity

WORKING CONDITIONS

• Based in a steel manufacturing and warehouse environment.
• Exposure to industrial machinery, noise, dust, and moving equipment.
• May be required to work shifts, overtime, weekends, and public holidays as operationally required.
• Regular interaction with production, maintenance, procurement, and logistics departments.

AUTHORITY LEVEL

The Assistant Stores Manager is authorised to:

• Supervise stores personnel.
• Approve routine stock issues and receipts within delegated authority.
• Recommend inventory replenishment requirements.
• Escalate stock shortages and inventory discrepancies.

Pay: R25 000,00 - R30 000,00 per month

Application Question(s):

• Are you willing to accept a salary of R25000 to R30000 per month?
• • Do you have a Minimum 3–5 years' experience in stores, warehouse, or inventory management?

Work Location: In person