Athletics Administrator post level 10)

Organizational Unit University of the Free State -> Student Affairs, Sport, Arts and Culture -> Kovsie Sport, Arts and Culture Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date 4/9/2026 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

• Manage day-to-day administrative tasks for the athletics department or office.
• Coordinate schedules and communications for coaches, athletes and staff.
• Organise and maintain records such as athlete registrations, eligibility and compliance documents.
• Assist with event planning and logistics for competitions, training sessions and meetings.
• Handle correspondence, phone calls and enquiries related to athletics programmes.
• Prepare reports, presentations and documentation as required by the Athletics Manager.
• Organise databases and information systems related to athletics activities.
• Support budgeting, purchasing and inventory management for athletics equipment and supplies.
• Facilitate communication between the manager, athletes, coaches, University staff and external organisations.
• Ensure compliance with institutional policies and athletic governing body regulations.
• Provide general support to the athletics team to ensure smooth operations.

Inherent requirements:

• A relevant qualification on NQF Level 7 in Sport Management, Sport Administration, Sport Science, Administration, Public/Business Administration or a related field.
• A minimum of two (2) years’ relevant experience in sport administration.
• A valid safeguarding certificate in sport, child protection or athlete safeguarding, issued by a recognised sporting, educational or professional body (attach a copy).
• A valid driver’s licence (attach a copy).

Recommendations:

• Experience in a university or tertiary sporting environment.
• Knowledge and understanding of hosting and coordinating events.
• Knowledge of financial management.
• Knowledge of sporting procedures.
• Knowledge of sporting pathways and talent identification.
• Knowledge and understanding of the administration and operational support of high-performance sport programmes.

Competencies Required competencies:

• Results Orientated:
• The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

• The ability to plan work and to follow plans.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.

• Proficient in using MS Office.

• The ability to plan work and to follow plans.

• Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

• The ability to interact with others and establish personal connections with people.

Assumption of duties:

As soon as possible

Closing date:

4 September 2026

Salary:

The annual remuneration package, including benefits is R 464 881.91 – R 585 070. 51 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2558/2876 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities.

ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.