Balance Sheet Substantiation & Assets Specialist

Job Title Balance Sheet Substantiation & Assets Specialist Location Rosebank - Johannesburg, 2196 ZA (Primary)

Occupational Level Skilled Job Category Finance Job Type Permanent Description PayInc is a purpose-driven payments provider building on over 50 years of trusted history in South Africa’s payments ecosystem. Our mission is to connect people, businesses, and economies through secure, efficient and inclusive digital payments infrastructure and be a catalyst for financial inclusion and economic growth. From EFTs and cards to PayShap, PayInc provides the backbone that enables money to move safely across the economy. At our core, we exist to make great connections, empowering participation, enabling growth, and ensuring no one is left behind.

PURPOSE

The purpose of this role is to ensure the integrity, accuracy, and audit-readiness of the organisation’s balance sheet, through robust substantiation, disciplined financial control, and effective asset management.

The role is accountable for:

• Ensuring all balance sheet accounts are fully reconciled, substantiated, and supported on a timely basis
• Maintaining a true and fair view of financial position, in compliance with IFRS, regulatory, and internal control requirements
• Owning the end-to-end asset accounting lifecycle, ensuring effective capitalisation, tracking, and reporting of asset-related investments
• Strengthening the financial control environment, minimising risk of misstatement, and enabling high-quality audit outcomes

This role operates at the core of Financial Control, partnering across Finance, Treasury, Tax, and the business to drive control excellence, transparency, and decision-useful insights.

You will engage with the following stakeholders:

Internal

• Business Unit Managers
• Finance Business Partners (Reporting)

External

• Auditors
• South African Revenue Service (SARS)
• Executive Management (including CFO)
• Regulatory bodies (where applicable)

Your key responsibilities include:

Balance Sheet Substantiation & Control

• Own the end-to-end substantiation of assigned balance sheet accounts, ensuring completeness, accuracy, and validity
• Perform monthly reconciliations, substantiation, and formal sign-off in line with financial close timelines
• Identify, investigate, and resolve reconciling items and discrepancies, ensuring timely clearance
• Maintain and track ageing of unreconciled items, driving resolution and escalation where required
• Ensure all balances are supported by adequate, audit-ready documentation
• Drive standardization of reconciliation methodologies, templates, and supporting documentation
• Provide clear explanations of balance movements, variances, and anomalies.
• Maintain the Asset Management module, including reconciliations and reporting.
• Partner with business units to verify existence of assets and conduct asset counts.
• Perform asset impairment testing and review useful lives in collaboration with business units.
• Manage fixed asset processes end-to-end (purchase order to trial balance allocation).
• Recommend improvements to fixed asset accounting policies.
• Prepare audit schedules and support internal and external audit processes.
• Provide reconciliations and supporting documentation for audit samples.
• Ensure timely closure of the Asset Management module.

Financial Control, Audit & Assurance

• Ensure all balance sheet accounts comply with IFRS, internal accounting policies, and regulatory requirements
• Maintain audit-ready working papers and supporting schedules for all substantiated balances
• Act as a key point of contact for internal and external audit on balance sheet and asset-related matters
• Proactively identify control gaps, risks, and potential misstatements, and implement corrective actions
• Strengthen and continuously improve the financial control framework, ensuring sustainability and scalability
• Support timely and high-quality financial close, ensuring completeness and integrity of financial data.

General Ledger Integrity & Financial Reporting Support

• Support the maintenance of a complete, accurate, and reliable General Ledger
• Review and validate journals impacting balance sheet accounts, ensuring correct classification and accounting treatment
• Ensure alignment between sub-ledgers, reconciliations, and financial reporting outputs
• Support preparation of interim and annual financial statements, providing balance sheet disclosures and supporting schedules
• Resolve financial reporting issues and complex accounting queries in collaboration with relevant stakeholders
• Analyse trial balance transactions and ensure compliance with IFRS.
• Perform technical accounting assessments for complex or unclear transactions.
• Maintain and implement accounting policies and technical standards.
• Interpret and advise on accounting standards and financial disclosures.
• Prepare and review interim and annual financial statements for Group and subsidiaries.
• Process and post journal entries with appropriate verification and accuracy.
• Prepare provisional and final tax computations in line with SARS Tax Act.
• Identify and implement process improvements and internal controls.
• Resolve reporting issues and “hot spots” during financial cycles.
• Assist with technical queries and documentation.

QUALIFICATIONS / KNOWLEDGE

• Matric Certificate
• BCom Finance, Accounting, or related qualification
• Completed SAICA articles (advantageous)
• Strong knowledge of IFRS and financial reporting standards
• Knowledge of tax regulations (SARS Tax Act)
• Advanced Excel skills (non-negotiable)
• Experience with financial systems (e.g., Sage advantageous)
• Understanding of asset management systems and general ledger processes

EXPERIENCE

• 5+ Years Experience in a similar role
• Proven experience as a Technical Accountant or similar role
• Strong fixed asset accounting and financial reporting experience (non-negotiable)
• Experience managing asset registers, capital projects, and reconciliations
• Demonstrated experience in IFRS application and interpretation
• Experience in preparing financial statements and working with auditors
• Strong exposure to general ledger management and journal processing
• Experience in budgeting and financial analysis
• Experience in audit support and compliance environments
• Exposure to the financial services or payments industry (advantageous)

SKILLS AND COMPETENCIES

• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving ability
• Ability to translate complex technical concepts into simple language
• Strong communication and interpersonal skills
• Ability to work with granular data and maintain high levels of precision
• Logical thinking and ability to manage complexity
• Strong stakeholder management and relationship-building skills
• Growth mindset with a continuous improvement approach

PERFORMANCE AREAS

Financial Management

• Contribute to budgeting processes
• Monitor and control project and operational costs

Stakeholder Management

• Build and maintain strong internal and external relationships
• Communicate effectively and manage expectations

Delivery of Processes

• Deliver on business unit goals and reporting requirements
• Ensure adherence to timelines and SLAs
• Drive process improvements and innovation
• Maintain high standards of professional discipline

Combined Assurance

• Ensure compliance with policies, legislation, and regulations
• Identify, mitigate, and escalate risks

People and Culture

• Support team development and knowledge sharing
• Actively pursue personal and professional growth
• Contribute to a positive and collaborative culture