Bid Administration Coordinator

GIBB is a multi-award winning partner of choice for, the private sector, state owned enterprises and governments. We have the proven experience, talent, and expertise to respond to the numerous infrastructures demands and needs of the continent. The Transportation Sector is busy with a number of large and exciting projects and is looking for talented individuals. If you would like to make a difference in people’s lives, and become an expert in your field, please apply for the challenging roles we have available.

This Sector is looking for a talented professional to complement their team, in the form of a Bid Administration Coordinator.

We welcome your application if you meet the requirements, listed below, for this position.

The below listed responsibilities and requirements is assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions.

The below listed responsibilities and requirements is assessed during the interview stages and will further be confirmed with the relevant professional references that you currently are or have reported to in your previously two positions.

Core Purpose of the Role:

The Bid Administrator is responsible for coordinating bid submissions, supporting the bid management process, and ensuring the timely submission of compliant and high-quality proposals. The incumbent will work closely with business development teams, technical specialists and sector leadership to support strategic opportunities and maintain bid administration processes

ROLES AND RESPONSIBILITIES

• Manage international bid opportunities
• Lead the start to finish bid management process
• Identify and evaluate bid opportunities
• Develop bid strategies
• Prepare, review, and submit compliant, high-quality bids
• Coordinate with partners, consultants, and subject matter experts to develop winning proposals
• Support business development
• Monitor bid performance, analyse outcomes, and implement continuous process improvements
• Maintain on-time submission compliance
• Lead the Bid Office, overseeing the planning, coordination
• Manage bid plans, submission schedules and resource allocation
• Coordinate multidisciplinary proposal teams
• Facilitate Go/No-Go reviews, bid strategy sessions and kick-off meetings
• Support strategic opportunities
• Establish and maintain proposal and quality compliance
• Manage post-submission activities
• Work closely with business development and sector leadership
• Review bid submissions for accuracy, completeness, and compliance with client requirements
• Manage and maintain CRM

QUALIFICATION AND EXPERIENCE:

• Bachelor of Business Administration.
• 10 to 15 years' experience in bid administration and bid submissions.
• Experience in coordinating complex bid submissions.
• Experience working with multidisciplinary teams

CORE COMPETENCIES:

• Experience with Bid Submissions
• Experience in Leading a Team
• Planning and Organising Skills
• Microsoft Teams
• Microsoft Office
• Leadership Skills

ADDITIONAL COMPETENCIES:

• Integrity
• Able to Take Initiative
• Team Player
• Ability to Work Independently