Billing Assistant

JOB DUCK IS HIRING A BILLING ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years in a row!

Role Overview

We are seeking a highly detail-oriented and proactive Billing Assistant who thrives in a structured, fast-paced environment and enjoys bringing accuracy and efficiency to financial processes. In this role, you will play a key part in supporting daily bookkeeping and billing operations, ensuring that financial data is accurately recorded and client accounts are consistently updated. You will work closely with internal systems to streamline workflows, finalize billing documents, and maintain organized financial records. This position is ideal for someone who enjoys working with numbers, takes pride in precision, and communicates clearly with both internal stakeholders and clients. If you are someone who naturally double-checks your work and values accountability, this role offers a meaningful opportunity to make a daily impact.

Schedule: 8:30 AM - 5:30 PM [MST][MDT] (United States of America)

Your responsibilities will include:

• Enter and maintain data with high accuracy and organization
• Input financial data into QuickBooks and other billing software systems
• Perform billing and bookkeeping tasks, ensuring all records are accurate and up to date
• Identify opportunities to streamline billing and financial processes
• Handle accounts receivable and support accounts payable processes
• Maintain and monitor client accounts, including account activity updates
• Communicate with clients via phone and email regarding billing inquiries
• Conduct reconciliations and ensure financial consistency across records
• Review, finalize, and send billing statements to clients

What we’re looking for:

• Proficiency with the following tools:
• QuickBooks and billing software programs
• Clio (CRM system)
• Microsoft 365 (Email and internal communication)
• Outlook (Calendar management)
• Ability to manage approximately 200 client interactions per week via phone and email
• Strong organizational and follow-through skills to support billing cycles and reconciliations
• Ability to work independently while maintaining accuracy and meeting deadlines
• Advanced/native-level English proficiency
• Access to your own PC or laptop, a headset, and a reliable high-speed internet connection (minimum 10 Mbps download / 5 Mbps upload)
• A quiet, private workspace suitable for remote work

What's In It For You?

• Monthly compensation ranging from 1015 USD to 1100 USD.
• Paid time off and holiday pay.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training.
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process. We have multiple positions available, but we kindly ask that you apply for one at a time for your specific country.