Billing Clerk

Job Description

RCL FOODS is a deeply rooted South African food manufacturer that produces some of the country’s most-loved brands, including Yum Yum peanut butter, Nola mayonnaise, Ouma rusks, and Selati sugar, just to name a few. At the heart of our culture and strategy is our Purpose – WE GROW WHAT MATTERS – which reflects our belief in collectively doing that little more to create a positive impact that truly matters.

Visit our website: www.rclfoods.com

Our team is on the lookout for a talented Billing Clerk to join the Finance team at our Spartan Site in Gauteng. This role would report to the Accountant.

The Billing Clerk will To receive the loading documents from the Checker and capture the billing information on SAP to create an invoice for the Customer and a trip sheet for the Driver.

Duties & Responsibilities

Billing

• Compile the documents and records from different sources such as sales receipts, purchase orders, shipping invoices, credit slips, and tax statements.
• Calculate the invoice total and any discounts or special rates that apply.
• Prepare the bill and enter the amount into the accounting system.
• Ensure the amounts captured into the system correlate with the receipts.
• Send the bills to customers electronically via e-mail.
• Resolve billing-related issues for customers.
• Maintain copies of invoices for recordkeeping purposes.
• Contact clients and customers to make sure their information is current and accurate.
• Issue credit memos.
• Correct discrepancies and inaccurate bills.
• Complete ad hoc invoicing and reconciliations.
• Ensure customer invoices and related delivery documentation is available prior to vehicle departure.
• Administer and implement all paperwork, delivery notes, invoices as per defined procedures and Group standards.
• Maintain timely input to SAP and ensure accurate transaction records.
• Check invoices ensuring compliance with VAT legislation.

Information and Data Management

• Accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.

Ad hoc Administration

• File and safeguard records and invoices within area of responsibility.
• Compile ad hoc spread sheets.
• Track and report returned merchandise.

Minimum Requirements

• 1 years’ relevant experience in a store, warehouse or administration environment
• Matric
• Relevant SAP experience