Billing & Operations Executive Assistant

JOB DUCK IS HIRING A BILLING & OPERATIONS EXECUTIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Billing & Operations Executive Assistant by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is a curious and independent team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Coordinating billing and preparing invoices
• Calculating referral fees for external attorneys
• Assisting with payroll and payment tracking
• Scheduling meetings and maintaining calendars
• Opening matters in Clio CRM
• Learning and assisting with paralegal tasks as needed
• Tracking billable hours and calculating payments
• Managing email communications
• Drafting basic legal and administrative documents
• Supporting client onboarding processes

What We’re Looking For:

• At least one years of experience in an administrative assistant role.
• Advanced/native-level English skills (both written and spoken)
• Kind, collaborative, and personable
• Independent, enthusiastic, and proactive
• Curious problem-solver
• Team-oriented and client-focused
• Strong attention to detail
• Organized
• Comfortable with numbers
• Proficient in Excel/Google Sheets
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off .
• Referral bonuses.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.