Bookkeeper (Midrand)

Job Grade: C1

Job Purpose

Responsible for maintaining the financial records within Mustek by accurately and efficiently recording the day-to-day financial transactions of the company, to achieve the company's financial and business objectives, according to the required standards and proper service levels.

Main Objectives:

Cash Flow Management

• Responsible for accurate and timeous payment/transfer release.
• Ensure that the correct bank account, date, value and authorization have been retrieved and loaded on the relevant banking platform.
• Ensure the accurate management and communication of financial information by completing relevant bookkeeping duties.
• Timeous creation of sundry invoices: Customer onboarding and information maintenance - Retrieve the Company registration documentation, create the customer account and update the information as required.
• Ensure all supporting documentation and internal/external references are received with each new invoice/credit note request.
• Capture/Accrual all monthly sundry invoices/recoveries of expenditure in the correct periods and correct GL accounts.
• Ensure documentation meets SARS requirements and adheres to Company policies.
• Send statements to customers and follow up on overdue payments.
• Capture and allocate cashbook receipts by the 4th of each month.
• Create AP/AR offset journals when required.
• Submit monthly feedback of AR Age items to Financial Manager-AP by the 12th of each month. Engage with internal staff/customers to resolve queries. Resolution of 100% of queries within 3 months.
• Monitor credit balances and action refunds when required.
• Accurate completion of Cash-on-Hand (JHB petty cash) duties daily.
• Responsibilities include but are not limited to: Retrieve cash vouchers and ensure all supporting documentation and internal references are received as required. Scrutinise expenditure and review accuracy of figures and confirm that the expenditure adheres to Company policies. Capture all expenditure and receipts in the correct periods and correct GL accounts. Reconcile general ledger balance to cash count. Follow up on any discrepancies identified.
• Accurate completion of branch petty cash duties before the 8th of each month.
• Retrieve petty cash sheets monthly and apply same responsibilities as outlined in Cash-on-Hand duty.
• Monthly cashbook preparation and reconciling of all Mustek bank accounts to be submitted by the 10th of each month.
• Request/Download bank statements and distribute to the relevant parties daily. Ensure bank statements are correctly categorised and electronically stored.
• Import bank statements daily, match bank transactions to AP/AR postings and follow up on any unposted transactions or discrepancies identified. Any further unidentified transactions to be raised with the relevant team/bank.
• Capture manual transactions from bank statements eg. daily transfers, bank charges and interest.
• Identify insurance claims received and follow up with relevant parties for correct GL allocation.
• Prepare and process monthly revaluation journals for CFC bank accounts.
• Share cashbook balance confirmation sheet with the Financial Manager – AP.
• Engage with internal staff/banks to resolve queries. Resolution of queries within 1 month.
• Perform all duties to meet audit requirements and to submit documentation promptly.
• Perform other ad-hoc duties as assigned.
• Financial records are well maintained and stored.
• Actively reduce paper wastage in the office environment.

Soft Skills and Communication Management

• Perform all duties with professionalism and business etiquette.
• Good communication skills and ability to establish and maintain effective working relationships.
• Teamwork/ Employee Engagement/Office Morale upliftment.
• Prompt assistance to emails and telephone enquiries. Problem-solving.
• Deliver work to the best of your ability, even on tough days; Go above and beyond your job description.
• Constantly look for opportunities to grow and improve.

Qualification and Experience:

• Matric
• BCom in finance will be advantageous.
• Minimum 3 years' experience in similar position at a similar level.

Skills and Knowledge:

• Financial management principles
• Basic understanding of good corporate governance principles
• Internal processes and procedures regarding finance management
• Good computer literacy in Microsoft applications especially Excel
• General knowledge of accounting
• Good written and verbal communication skills
• Good telephone etiquette
• Good administration skills
• Ability to establish and maintain effective working relationships
• Time management skills
• Ability to plan and organize