Bookkeeper

Job Description:

We are seeking a highly organized, accurate, and experienced Bookkeeper to join our team in Durban. The successful candidate will be responsible for managing the day-to-day bookkeeping and financial administration of the business, maintaining accurate financial records, processing accounting transactions, and assisting with financial reporting.

The ideal candidate must have hands-on experience with Pastel Accounting Software, strong attention to detail, excellent organizational skills, and the ability to work independently while also contributing effectively as part of a team.

Key Responsibilities:

• Perform full bookkeeping functions and maintain accurate financial records.
• Process bookkeeping entries through to Trial Balance and assist with month-end and year-end accounting procedures.
• Process and record journal entries and accounting transactions using Pastel Accounting Software.
• Prepare and maintain monthly management accounts and financial reports.
• Prepare weekly debtors reports and monitor outstanding customer accounts.
• Perform bank reconciliations and ensure all transactions are accurately recorded.
• Manage Debtors and Creditors functions.
• Generate customer quotations and invoices.
• Receive, verify, capture, and process supplier invoices using Pastel Accounting Software.
• Follow up on outstanding customer payments and ensure accounts are settled timeously.
• Manage the client and service-provider invoicing process efficiently and accurately.
• Handle and reconcile Petty Cash and maintain supporting documentation.
• Maintain accurate financial records and ensure all accounts are balanced and up to date.
• Assist with VAT returns, PAYE, UIF, EMP501 submissions, tax-related requirements, and reconciliations.
• Maintain and update company tax and registration documentation, ensuring all required certificates and registrations remain valid and up to date.
• Assist with obtaining and maintaining tax clearance certificates and other relevant compliance documentation.
• Liaise with external auditors during annual audits and assist with financial reporting requirements.
• Maintain strict confidentiality when handling sensitive business, banking, and financial information.
• Prepare and issue Purchase Orders to suppliers.
• Ensure all financial and administrative documentation is arcuately captured, properly filed and maintained.
• Provide general financial and administrative support to the company Directors/Shareholders as and when required.
• Ensure all bookkeeping and financial processing is completed accurately and timeously.

Requirements:

• Minimum 4 years' experience in bookkeeping, accounting, or a related finance environment.
• Minimum 3 year practical experience using Pastel Accounting Software — NON-NEGOTIABLE.
• Relevant qualification, diploma, or degree in Accounting, Bookkeeping, Finance, or a related field will be advantageous.
• Strong working knowledge of bookkeeping principles and accounting procedures.
• Experience with financial statements, journal entries, reconciliations, Debtors, Creditors, VAT, PAYE, and EMP501.
• Practical experience with invoicing, supplier processing, banking, and financial administration.
• Good knowledge of relevant accounting, tax, and regulatory requirements.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent numerical, analytical, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Clear and consistent communication

Pastel Experience – NON-NEGOTIABLE

Please note: Candidates without practical Pastel Accounting Software experience will not be considered for this position.

Key Competencies

The successful candidate must be:

• Assertive and confident when dealing with clients, suppliers, and service providers.
• Highly organised, neat, diligent, and detail-oriented.
• Extremely accurate, with a strong focus on financial accuracy and record-keeping.
• Able to work independently with minimal supervision.
• Able to work effectively within a team.
• Excellent at time management and meeting deadlines.
• Reliable, responsible, and able to prioritise competing tasks.
• Professional and able to maintain strict confidentiality.
• Flexible and adaptable to changing business requirements.
• A positive individual with a professional attitude.
• A strong team player with excellent interpersonal and communication skills.
• Fluent in English, both written and verbal.
• Strong in administration and able to maintain organised financial documentation.

Important Notice:

DO NOT APPLY IF YOU DO NOT HAVE PRACTICAL EXPERIENCE USING PASTEL ACCOUNTING SOFTWARE.

Only candidates who meet the minimum requirements and have the required Pastel Accounting experience will be considered.

Application Question(s):

• What is your desired Gross Salary?

Education:

• Diploma (Preferred)

Experience:

• Pastel Partner: 3 years (Required)
• Bookkeeping : 4 years (Required)

Work Location: In person