Bookkeeper

Job Advert Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records and supporting the effective financial administration of the business. The role ensures that transactions are correctly recorded, reconciliations are completed timeously, supporting documentation is maintained, and financial information is accurate and readily available for month-end reporting.The position requires a high level of accuracy, integrity, confidentiality, organisation, and attention to detail

Minimum Requirements

• Certificate, Diploma, or relevant qualification in Bookkeeping, Accounting, Finance, or a related field.
• Minimum 2–3 years' bookkeeping experience.
• Previous hospitality or hotel finance experience would be advantageous.
• Experience with accounting and financial management systems. (Xero, Sage , Pastel) - Xero Accounting is of great advantage.
• Good working knowledge of Microsoft Excel and Windows.
• Understanding of creditors, debtors, bank reconciliations, general ledger accounting, VAT, and month-end processes.
• Experience supporting management accounts would be advantageous.
• Excellent numerical accuracy.
• Strong attention to detail.
• Good reconciliation and problem-solving skills.
• Strong organisational and administrative capabilities.
• Ability to work to strict month-end deadlines.
• Ability to identify discrepancies and investigate variances.
• High level of integrity and confidentiality.
• Good written and verbal communication skills.
• Ability to work independently while contributing effectively to the Finance team.
• Commercial awareness and understanding of the importance of financial controls.
• Proactive approach to resolving outstanding financial matters.

Duties and Responsibilities

Accounts Payable

• Process supplier invoices accurately and ensure they are allocated to the correct accounts, departments, and accounting periods.
• Verify invoices against purchase orders, delivery notes, and supporting documentation.
• Perform monthly supplier statement reconciliations.
• Investigate and resolve supplier queries and discrepancies.
• Prepare creditor payment schedules for review and approval.
• Maintain accurate supplier records and documentation.
• Ensure invoices are processed in the correct financial period to support accurate month-end reporting.
• Monitor outstanding invoices and follow up on missing documentation.

Accounts Receivable

• Process and allocate payments accurately.
• Maintain debtor accounts and ensure balances are reconciled.
• Follow up on outstanding accounts in accordance with company procedures.
• Investigate and resolve account discrepancies.
• Assist with guest, corporate, agent, and other debtor account reconciliations where applicable.

Cashbook & Bank Reconciliations

• Capture and allocate daily banking transactions.
• Complete bank reconciliations accurately and timeously.
• Investigate unidentified deposits, outstanding payments, and reconciling items.
• Maintain appropriate supporting documentation for all transactions.
• Assist with cash, credit card, and payment gateway reconciliations where required.

General Ledger & Month-End

• Process approved journals and ensure accurate general ledger allocations.
• Reconcile balance sheet accounts and supporting schedules.
• Review transactions for incorrect allocations and raise necessary corrections.
• Assist with month-end closing procedures.
• Ensure income and expenses are recognised in the correct accounting period.
• Assist with accruals, prepayments, and other month-end adjustments.
• Prepare financial schedules and supporting information for the Financial Manager.
• Assist with the preparation and review of monthly management accounts.

Payroll Support

• Assist with payroll reconciliations and payroll-related financial entries.
• Reconcile payroll costs to the general ledger.
• Assist with reviewing overtime, allowances, deductions, and other payroll-related costs.
• Maintain confidentiality of employee and payroll information.

Financial Controls & Compliance

• Ensure transactions comply with company financial policies and approval procedures.
• Maintain a complete and organised audit trail for financial transactions.
• Identify discrepancies, unusual transactions, or control weaknesses and report these promptly.
• Assist with internal and external audit requirements.
• Support VAT and other statutory reconciliations and submissions as required.
• Ensure financial records and supporting documentation are properly filed and retained.

Reporting & Operational Support

• Provide accurate financial information and schedules when requested.
• Assist management with expense analysis and departmental cost reviews.
• Support budget versus actual analysis.
• Highlight significant variances or unusual expenditure to the Financial Manager.
• Work closely with operational departments to ensure accurate coding and financial reporting.
• Assist with ad hoc financial analysis and administrative duties as required