Bookkeeper

Purpose of the role

The bookkeeper is responsible for ensuring that financial data is collated and processed in a confidential and timely manner. This role performs full-function bookkeeping, maintains accurate financial records, reconciles accounts, and provides timely support for month-end and reporting processes. The bookkeeper ensures accurate processing and matching of bank statement transactions and acts as a premium brand ambassador for the Raizcorp Group of companies. The role carries a fiduciary duty toward the company and its subsidiaries, with the expectation that all actions are in the best interest of the organisation.

Key responsibilities

The bookkeeper’s responsibilities include:

• Reviewing and verifying supplier invoices and payment requests for proper documentation and approval before submitting to the financial manager.
• Reconciling and matching supplier invoices to statements.
• Producing monthly supplier reconciliations for outstanding payments by the 7th for review by the financial manager.
• Preparing invoices for fortnightly payment runs in accordance with payment terms.
• Capturing all supplier invoices into the system accurately and timeously.
• Raising customer invoices and reconciling grants.
• Ensuring correct divisional processing for accurate divisional reporting.
• Producing monthly variance reports for departmental heads and branch managers, reviewed by the accountant before distribution.
• Performing monthly balance sheet reconciliations.
• Researching and resolving invoice discrepancies with suppliers.
• Maintaining an up-to-date supplier database.
• Raising purchase orders and managing the procurement process.
• Managing monthly consumables ordering, reporting, and tracking.
• Processing credit card cashbooks monthly.
• Processing debit orders using the Netcash system.
• Processing all Prosperators’ petty cash cashbooks by the fourth working day of the following month.
• Preparing bank reconciliations.
• Producing required monthly reports, including supplier age analysis with commentary.
• Supporting month-end reporting by preparing required reports.
• Providing supporting documentation for audits.
• Managing asset maintenance, including register updates and insurance additions or claims.
• Completing any other projects or tasks assigned by the finance manager or finance director.

Job specification

Qualifications and experience

• Minimum B.Com Accounting diploma.
• At least three years’ experience in full-function bookkeeping (debtors, creditors, cashbooks, general ledger).
• Strong knowledge of general accounting procedures.
• Strong working knowledge of Xero (non-negotiable).
• Excellent reconciliation and reporting skills.
• Proficient in data entry and financial management.
• Experience managing multi-entity accounting.
• Intermediate to advanced proficiency in Microsoft Excel, Word, and Outlook.

Behavioural competencies

• High level of confidentiality and ability to organise and prioritise tasks.
• Meticulous attention to detail and accuracy.
• Strong work ethic, professionalism, and reliability.
• Good judgment and analytical thinking.
• Strong problem-solving, communication, and information management skills.
• Ability to work independently and collaboratively in a fast-paced, high-volume environment with a focus on accuracy and timeliness.
• Ability to meet deadlines consistently.
• Strong customer service orientation.
• High tolerance for feedback, criticism, and client queries while maintaining a professional and friendly demeanor.
• Strong sense of internal control and dedication to completing work diligently and carefully.
• Ability to receive feedback constructively, assimilate information, and make appropriate improvements.