Bookkeeper

Join Trafalgar Property Management in East London as our next Bookkeeper — where precision meets opportunity in a fast-paced property environment.

Duties & Responsibilities

• Monthly PTB Review
  • Analysis of General Ledger accounts to ensure information accuracy, completeness and validity. Qdocs to be used as a cross-reference.
  • Capturing journal entries to correct misallocations and to update external and investment account balances.
  • Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Portfolio Manager.
  • Advising the Portfolio Manager of new or existing insolvent schemes.
  • Monthly updating of municipal reconciliations.
  • Monthly escalation of insurance claims, petty cash and legal fee enquiries to the Portfolio Manager.
  • Monthly recording of PTB distribution date on building control schedule.
• Budget Preparation and Loading
  • Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
  • Unibase multi-month columnar report and Qdocs invoice report to cross-reference financial information.
  • Trustee-approved or AGM-approved budget to be loaded on Unibase timeously once received from the Portfolio Manager.
• Taxation
  • Prepare and submit the annual income tax return with reference to the audited financial statements.
  • Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
  • Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.
• Annual Audit File Preparation
  • General ledger to be thoroughly scrutinised for financial information accuracy, completeness and validity. All outstanding debtors/creditors are to be raised and Balance Sheet items are to be confirmed and agreed to third-party information before the audit report is prepared.
  • Qdocs audit report and any required attachments to be copied to CD and circulated to the auditor promptly.
• Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.
  • Timeous and precise resolution of audit queries with the assistance of the Portfolio Manager and Trustees when requested.
  • Draft AFS to be scrutinised and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
  • AFS to be distributed to the Portfolio Manager once all queries are resolved.
  • Adjusting audit journals to be passed and agreed on Unibase once the AFS is approved.
• General
  • Daily review of email/correspondence queries and attendance and resolution of same within a turnaround of 24 hours as far as possible.
  • Daily updating of building control schedules to accurately record the financial status of the building.

Desired Experience & Qualification

• Tertiary qualification graduate (ideally finance or accounting)
• At least two year's experience in a bookkeeping/accounting environment
• Audit background (advantage)
• Computer knowledge – Microsoft Office
• Understanding ST Act and Companies Act
• Understanding of the Income Tax Act and VAT Act
• Basic Accounting principles
• Ability to read and understand Sectional plans

Please apply through the website on www.trafalgar.co.za/jobs

This position will remain open until filled.