Bookkeeper/Payroll Assistant

Bookkeeper (QuickBooks & Payroll Specialist)

Location: Remote

Salary Range: 1200-1600 USD

Employment Type: Full-Time (May begin Part-Time with planned transition to Full-Time)

Reports To: Chief Financial Officer (CFO)

The Bookkeeper is responsible for supporting the day-to-day accounting and bookkeeping functions of the organization. This role focuses on accounts receivable, payroll processing, general ledger maintenance, reconciliations, and ensuring accurate financial records.

The position may initially begin on a part-time basis while responsibilities are transitioned from existing providers, with the expectation of moving into a full-time role as workload increases. The successful candidate will work closely with the CFO and internal finance team to support ongoing financial operations and help establish scalable accounting processes.

Key Responsibilities

Bookkeeping

• Maintain accurate financial records using QuickBooks.
• Record and categorize daily financial transactions.
• Reconcile bank accounts and credit card statements.
• Assist with month-end and year-end closing activities.
• Maintain organized accounting documentation and supporting records.
• Ensure financial information is entered accurately and in a timely manner.

Accounts Receivable

• Apply customer payments to outstanding invoices.
• Process cash receipts and allocate payments accurately.
• Reconcile customer accounts.
• Investigate and resolve payment discrepancies.
• Monitor accounts receivable aging reports.
• Assist with collections follow-up as required.Payroll Support
• Process weekly payroll accurately and on schedule.
• Assist with payroll reconciliations.
• Support payroll reporting and payroll-related record keeping.
• Work within ADP payroll software.
• Utilize the ADP General Ledger Interface where applicable.

General Ledger & Accounting Support

• Prepare journal entries.
• Assist with general ledger maintenance.
• Reconcile balance sheet accounts.
• Prepare supporting schedules for month-end close.
• Assist with financial reporting as requested by the CFO.

Process Improvement

• Identify opportunities to improve bookkeeping and accounting workflows.
• Assist in documenting accounting procedures and standard operating procedures.
• Support the transition of bookkeeping responsibilities from external providers.
• Contribute to building scalable accounting processes as the organization grows.

Requirements Required Qualifications

• Minimum 3 years of bookkeeping or accounting experience.
• Strong working knowledge of QuickBooks.
• Experience with Accounts Receivable.
• Strong understanding of bookkeeping principles and accounting fundamentals.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Excellent written and verbal English communication skills.
• High level of professionalism and confidentiality.

Preferred Qualifications

• Experience processing payroll using ADP.
• Experience with the ADP General Ledger Interface.
• Experience supporting U.S.-based companies.
• Experience working within multi-location organizations.
• Healthcare or home care industry experience is considered an asset.

Technical Skills

• QuickBooks (Required)
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Office Suite
• Google Workspace
• ADP Workforce Now (Preferred)