Buying Administrator

Job Description

RCL FOODS is a deeply rooted South African food manufacturer that produces some of the country’s most-loved brands, including Yum Yum peanut butter, Nola mayonnaise, Ouma rusks, and Selati sugar, just to name a few. At the heart of our culture and strategy is our Purpose – WE GROW WHAT MATTERS – which reflects our belief in collectively doing that little more to create a positive impact that truly matters.

Visit our website: www.rclfoods.com

Our team is on the lookout for a talented Buying Administrator to join the Procurement team at our Milling Site in Pretoria West. This role would report to the Senior Buyer.

The Buying Administrator will provide administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing documents; calling off from loaded contracts; and responding to related inquiries.

Duties & Responsibilities

Buying Administration

• Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
• Solicit written and telephone quotations.
• Assist in tabulating bids.
• Research new sources of supply.
• Inform functional staff and vendors regarding procedural requirements.
• Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
• Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.
• Call off items from loaded contracts/MRP and capture purchase orders.
• Expedite orders to ensure that materials are shipped and delivered on promised dates.
• Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.

Reporting Administration

• Compile any requisite information for any site/category procurement reports required.

General Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.

Information and Data management

• Capture data accurately and regularly onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.

Minimum Requirements

• Minimum 1 year experience in a Finance / Similar environment.
• Matric
• Procurement methodologies, principles and systems
• Syspro
• Competent in MS Office and applicable mainframe system